August 2020
 
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Does this summer heat wave make you wish you were on a beach somewhere?

President's Message- August 2020

WE WILL RESUME OUR REGULAR BOARD MEETINGS BEGINNING AUGUST 6TH AT 5:00 PM AT THE BIRKDALE GOLF CLUB CLUBHOUSE

Please note the early start time which is due to the Clubhouse Grill Schedule.

In the midst of one of the hottest summers on record and the many other issues affecting us either collectively or individually, Birkdale continues to be a vibrant beautiful community. Our grounds committee and landscaping contractor are doing a wonderful job on our common spaces and our residents are doing the same. It seems we had a hard winter for trees as there are many which seem to be dying or in need of attention; and the spring season seems to have been short because many of us were not able to do our normal planting. The uncertainty of the current events adds stress to all of us, but we strive to gain the strength to get through it.

The association has had a few events worth noting recently. Vandalism which is often the result of boredom has occurred several times over the summer. Most of these were small but we cannot ignore them, and I ask anyone observing these to call the police. If anyone has footage from a doorbell or other camera, the police would also be interested in knowing that. The annual inspection was very successful, and a full report is later in this Bulletin.

Looking forward, in October, we will have the Association Annual Meeting. Three Board seats will be open: two for election and one for appointment to complete a term. Eligible candidates for one of these positions must be homeowners in good standing. Any volunteer organization depends heavily on the work of its volunteers such as Board members and committee leaders or members. Please consider this.

Also, in October two very popular events, the Semi-Annual Yard Sale and the Fall Festival, are on the schedule. The Yard Sale was canceled in May due to the Covid-19 shut down and is now scheduled for October 3rd. The second event, the Fall Festival requires more consideration. Both of these will be discussed at the Board meeting.

Earl Bishop
President, BCA

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Agenda

BIRKDALE COMMUNITY ASSOCIATION

BOARD OF DIRECTORS’ MEETING August 6, 2020 5:00 PM

Birkdale Golf Club, 8511 Royal Birkdale Drive, Chesterfield, VA 23832

I. WELCOME AND CALL TO ORDER (Earl Bishop - President)
II. ROLL CALL AND QUORUM STATUS (Betsy Martello – Secretary)
III. APPROVAL OF AGENDA (Earl Bishop – President)
IV. SET ADJOURNMENT TIME (Earl Bishop – President)
V. APPROVAL OF MINUTES

a. BCA Board Meeting, February 6, 2020

b. Telephonic/electronic votes on April 15, 2020, regarding
• COVID -19 Statement
• Authorization for Equity Experts to file liens on accounts 8365, 11023, 14625, 13757, and 14737
• Cashing out 2 Certificates of Deposit maturing on 4-27-2020 and depositing into BCA’s Mutual of Omaha Reserve Money Market account
• Little Library repairs, and construction of additional room for children’s books

c. Telephonic/electronic vote on June 22, 2020, regarding the acceptance of three recommendations from ACS West, Inc.
• Move $30,000 from the Operating Income Account to Reserve Account
• Restructure Financial Accounts to utilize an Insured Cash Sweep (ICS)
• Delegate Charles Small, Co-Owner of ACS West, Inc., as authorized agent of BCA to execute the ICS

VI. MEMBER VOICE*

VII. REPORTS
a. President (Earl Bishop)

b. Treasurer (Betsy Martello

c. Management (Lee Ann King)

d. ARC (Lee Kemmet)

e. Covenants Committee (Earl Bishop)
f. Grounds Committee (Wayne Bass)
g. Lake Committee
h. Social Committee
i Communications (Cynthia Steiner)

VIII. OLD BUSINESS

IX. NEW BUSINESS
a. Update 2020 calendar
b. Establish a date for Budget 2021 meeting
c. 2019 Audit
d. Fall Festival
e. Vandalism
f. Little Library proposal (Violet Martin)

X. EXECUTIVE SESSION
(The purpose of the Executive Session is to discuss legal issues).

XI. ADJOURNMENT

UPCOMING EVENTS

September 10, 2020- Budget Meeting, 3:00 PM, Birkdale Golf Club
October 1, 2020- BCA Annual Meeting

October 3, 2020- Semi-Annual Yard Sale, 8-12 noon
October 11, 2020- Fall Festival

November 5, 2020- BCA Board Meeting

*Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members with an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate.

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Treasurer's Report

BIRKDALE TREASURER’S REPORT
August 1, 2020

ASSESSMENTS

Did you send in your 3rd quarter assessment? A total of 109 residents did NOT pay the July 1st assessment on time. Please remember that late charges and fees are added to these accounts. There are 9 accounts that reflect shortages; that means that either the amount paid was incorrect or late fees were not paid. If you have questions regarding your account, please contact Lee Ann King, Birkdale’s Community Manager at ACS West, Inc., at 804-282-7451, or email her: admin@acswest.org

Your Birkdale Community Association Board sincerely appreciates homeowners who pay their assessments in a timely way. Birkdale’s annual assessment continues to be the same as in past years; $101 per quarter or $404 per year.

COVID-19 SITUATION

The BCA Board recognizes that we are in an unusual situation with Covid-19. The BCA Board adopted the recommendations of Community Associations Institute, a national organization supporting community associations such as ours. The adjustment to our collections policy is as follows:

1. The third quarterly assessment was due on July 1, 2020.
2. Residents experiencing financial difficulty due to Covid-19, should immediately contact the association manager identified below to discuss a payment plan.
3. Late fees and penalties will not be assessed if such notice is given and a payment plan is agreed to.
1. The third quarterly assessment was due on July 1, 2020.
2. Residents experiencing financial difficulty due to Covid-19, should immediately contact the association manager identified below to discuss a payment plan.
3. Late fees and penalties will not be assessed if such notice is given and a payment plan is agreed to.

If you are unable to pay your assessment on time because of a COVID-19 issue, it is your responsibility to notify ACS West, Inc. to work out a payment plan.

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or admin@acswest.org

PAYMENT OPTIONS

There are several options for paying your assessment. Assessments are due on the 1st day of each quarter: January, April, July, and October. Owners can mail a check to ACS West, Inc. at the address above. Some residents pay online through their banks while others use an electronic assessment payment outlined in your coupon book. Remember, some methods of payment add service fees. Please allow adequate time to ensure that your payment is not late.

COLLECTION AGENCY

If quarterly assessments are not paid, ACS West, Inc. sends out reminder notices to owners. However, if their efforts are not successful, the BCA Board has authorized Equity Experts to file liens and other legal actions, including foreclosures, in the Chesterfield County Courts.

Currently Equity Experts is following 18 accounts. Once an account has been referred to Equity Experts, owners must deal with the collection agency, not individual Board Members nor ACS West, Inc., our Community Manager.

Delinquent homeowners pay all collection fees. These charges can be substantial since the collection agency bills for each contact, service and procedure. There is NO CHARGE, however, to our association.

QUESTIONS?

Contact Betsy Martello, Treasurer, 804-739-7487, or, betsy@martellofamily.com

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August financials 1
august financials 2
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Holiday Decorations- Volunteer Still Needed

Are you willing to lead the Holiday Decorations project for Birkdale? It involves organizing other volunteers to hang the wreaths on signposts after Thanksgiving and then to remove them after January 1st. This is the perfect opportunity for Birkdale resident(s) to help with an effort that does not take too much time from your busy schedules. Thanks for considering this volunteer opportunity!

Questions? Contact Betsy Martello, 804—739-7487 or betsy@martellofamily.com

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News from the Architectural Review Committee

5019

Birkdale is in a heat wave. It’s hard to maintain your property when it’s too hot to work outside. As soon as the heat wave ends - hopefully you will be able to get out soon and see what needs to be accomplished in order to beautify your property such as weeding, trimming and general maintenance.

Applications submitted to ARC for approval:

8837 Torrey Pines Drive - Gazebo
8003 Ainsdale Lane - Trampoline
8708 Royal Birkdale Drive - Fence
14307 Spyglass Hill Circle - Deck
14248 Spyglass Hill Circle - Fence
8802 Spyglass Hill Place - Windows, Roof, Tree removable & other

Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email bisenberg@sign-crafters.com

OR

You may contact resident Rich McGinness - The Mailbox Guy- who will assist you with mailbox maintenance.
Rich McGuinness at Themailboxguy@yahoo.com or call 919-621-9983

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Landscape

We have a new locally owned landscape company called Nature's Way. They have done a nice job with plantings at both entrances to the neighborhood and continue to do maintain the common areas for us.

Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.

Do not park on the green spaces in Birkdale. Please use driveways and try to avoid street parking. When you are forced to park on the street, please DO NOT park across from another vehicle. This limits the roadway and does not allow for emergency vehicles to pass through.

NO FIRES are allowed in the neighborhood. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.

Our Neighborhood is Completely Solar. If residents observe a problem with a solar light such as no light at night, please call Nick Martello at 804-739-7487.

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Covenants Committee


COVENANTS COMMITTEE REPORT
AUGUST 2020

The Covenants Committee and the ARC Committee are the most active membership involved committees of the association because they are responsible for enforcing the standards contained in the governing documents. There is no specific document titled Covenants. It is the collection of documents which guide and control the operations and management of the Association and is also referred to as the Governing Documents. These are the Master Declarations, the Single-family Declarations, the Articles of Incorporation, and the Bylaws plus Board approved rules such as the ARC Standards and Guidelines, the Collection Policy, and the Complaint Resolution practice.

Pursuant to these documents, the Committee will respond to complaints or violations of the documents and take necessary enforcement action as prescribed in the Complaint Resolution practice.

Annually, the Committee is also required to conduct a survey of the neighborhood to ensure compliance. This survey was conducted in June. The Annual Survey evaluated all 657 properties in Birkdale. There were 138 violations cited in the following categories (some multiple):

69 – Mailboxes
21 – Landscaping and dead trees
18 – Driveways
22 – House Issues – gutters, shutters, roofs, or power washing
11 – Miscellaneous

Of these, 51 received Violation Notices and the others have received Friendly Reminders that an improvement is needed. For clarification of these letters or to inform us that more time is needed to correct the situation, please contact our Community Manager Lee Ann King at ACS West, 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

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Neighborhood Watch

ChesterfieldPolice2014Insignia

Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or speeding@chesterfield.gov

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Returning to School this Fall- Looks like a Virtual Start in Chesterfield

Chesterfield County Public Schools will start the 2020-21 school year in a virtual learning environment due to ongoing COVID-19 health and safety concerns. Students will begin the year learning from home, while the school division awaits scientific data and public health recommendations on when it is safe to return to in-person instruction.

The School Board committed to a phased-in approach to starting the 2020-21 school year, working with local and state public health experts to identify metrics necessary for safely returning all students to in-class instruction. This phased-in approach

Begins in a virtual learning environment and phases in cohorts of students with disabilities (Level 2) and English language learners (Levels 1-4), as appropriate, while remaining in compliance with social distancing guidelines;

Plans for a hybrid model of in-person and virtual learning that reintroduces cohorts of students to classroom learning while remaining in compliance with social distancing guidelines; and

Ultimately returns all students interested in returning to in-school instruction (with an option for students to remain in a virtual learning environment for the year if they choose).

For a closer look at what learning and operating in a virtual environment will look like please visit https://mychesterfieldschools.com/docs/options/. Included are draft school schedules, key definitions, examples of synchronous and asynchronous learning, student and family support available during this time, and preparation details for the eventual re-entry of students from a cleaning and health services perspective. The School Board will review this information in greater detail at its Aug. 11 meeting.

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The Pets of Birkdale

If you would like to send us a picture of your pets we will feature them in next month's edition. Email to newsletter@birkdlaeonline.com

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2020 BIRKDALE COMMUNITY ASSOCIATION CALENDAR

August 6- Board Meeting - 5 pm at the Clubhouse

September 10- Board Budget Meeting 3:00 pm at the Clubhouse

October 1- Annual Meeting

October 3- Semi-Annual Yard Sale 8-12 am

October 11- (Tentative) Fall Festival

November 5- Board Meeting

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flowers august

August Gardening Tips

Lawn Maintenance and Preparation
• Prepare for fall grass seed planting by leveling low spots, removing weeds, and choosing your seed if it needs to be ordered in advance.
• Aerate your lawn and de-thatch it.
• If there is plenty of rainfall, fertilize your lawn.
• To help your grass beat the heat and reduce lawn maintenance, keep your lawn mower blade on the highest setting. Don’t worry if parts of your yard turn brown this time of year – it happens.
• Start planning your fall garden.
• In the first half of the month, you can still plant okra, pole beans, lima beans, and corn. Also, plant cucumbers, squash, and snap beans. Just be sure that enough water is provided.
• Be sure to harvest your fruit and vegetables continuously before any animals can get to them.
• Make sure that the garden is well mulched to conserve moisture.
• Water early in the morning and deeply to avoid drought stress.
• Lightly fertilize your flower beds to encourage their growth.
• Bulbs that can be planted in the middle of the summer include gladiolus and butterfly lily.
• Remove any dead flowers on your plants to encourage new growth.
• Plant a pumpkin for Halloween!
• Prune your shrubs and trees if it is necessary. Do not heavily prune your spring-flowering shrubs.
• Remove any dead or diseased plants from your garden immediately. You can replace them with new plants.
• Do not neglect your container plants; they need more water than those plants in the ground.
• Lawn insects can be a problem. Before treating, ensure that it’s not a moisture or disease problem.
• If you haven’t prepared yet for hurricane season, make sure that all weak branches and trees are pruned.

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foster care august
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Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915, earlbishop8313@gmail.com
* Doug Craig, Vice President, 639-1439, cckcraig@aol.com
* Betsy Martello, Secretary/Treasurer, 739-7487, betsy@martellofamily.com
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405, clkem5@comcast.net
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365, newsletter@birkdaleonline.com
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---
* Swim Team—Joy Blocher, email: collingtonswimteam@gmail.com
* Birkdale Golf Course Clubhouse, 739-8800, www.acumengolf.com
* Birkdale Golf/Swim Membership, hospitality@acumengolf.com

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Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at classifieds@birkdaleonline.com. or text 804-852-3365. Resident rates start as low as $15/month.

 
 
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