December 2020

President's Message- December 2020

By the time you read this message, you will also likely have seen the holiday decorations up along our streets. As I drive out, in, and around the community, I have noticed many homes with lawn decorations and with trees and lights in the windows. I must say, the gloominess of the early darkness is brightened immensely with these festive sights. I realize that 2020 is a year many of us would like to forget, for whatever reasons, but these decorations remind me of that ubiquitous sign, “Stay calm and carry on.”

Elsewhere in this month’s newsletter, you will find information about the community decoration contest. We have had to cancel many community activities because of the pandemic, and the board thought this contest would provide a safe, socially-distanced year-end activity that could involve “kids from one to ninety-two” (or of any age). Mark your calendars because judges will drive through the community on Sunday evening, 13 December, and select the three best homes; winners will be listed in the January 2021 newsletter.

Changing moods briefly, I have been in this position only 60 days roughly, but I have received emails, phone calls, and comments about two issues in particular: parking and dogs. Both of these issues are covered in our Covenants document and would be resolved simply by all residents reading and abiding by these documents. Article VII, Section 7.4 states, “Each Owner shall provide adequate space for the parking of automobiles on his Lot rather than on the street or road on which his Lot fronts.” On-street parking has grown to such an extent that in some areas, automobiles, vans, pick-up trucks, commercial vehicles, “dead” vehicles cause traffic access to narrow down so as to make maneuvering difficult, if not impossible. All residents should adhere to this restriction so that emergency vehicles and the increased flow of delivery vehicles can reach our homes.

As to dogs, our original Covenants document, available through Birkdale Online, states in section 3.9: “'No dog shall be allowed to remain unleashed at any time except when fenced or kept in a pen or within the Owner's residence.” This statement reinforces the caveat that dogs being walked should be on leash—one complaint—but does not address the other aspect of owner courtesy of picking up after our dogs. Discussion at a summer meeting produced the suggestion to allow dogs to use the mulched commons areas, but a more important aspect abused constantly is not picking up and disposing of dog poop. The board is looking into costs associated with Dog Stations, but we all need to clean up after our dogs.

And with that said, I wish all of you a good holiday, and as an old TV show would state weekly, “Stay safe out there.”

Ron Buchanan
President, Birkdale Community Association


Treasurer's Report- December


Assessments are due quarterly on the first of each quarter: January 1, April 1, July 1 and October 1. Please note, the BCA Board has approved NO CHANGE to the 2021 assessment, which will remain $404/year or $101 per quarterly assessment.

Payment options include mailing checks to ACS West, Inc., auto paying through your bank, or making online payments via a coupon book. Please be aware, homeowners are responsible for all applicable bank and online transaction and processing fees. Also, please allow adequate processing time to ensure payments are received by future due dates.

Per Birkdale Collection Policy adopted in 2018, if quarterly assessments are not paid on time, ACS West, Inc. sends out reminder notices. If ACS West collection efforts fail, delinquent accounts are sent to our contracted outside collection agency, Equity Experts, Inc. Once an account is sent for outside collections, neither BCA Board Members nor ACS West can assist a homeowner in resolving outstanding assessments, and delinquent homeowners will be responsible for all collection fees which will include agency bills for contact, service, procedures and possibly court and legal fees. The Collections Policy is available at, under Governing Documents.


The BCA Board has adopted the recommendations of the Community Associations Institute, a national organization supporting community associations, and are following Commonwealth and Federal guidelines in determining how best to address community issues related to COVID-19.

The BCA Board recognizes COVID-19 situations may directly impact homeowners’ ability to pay assessments. If you are unable to pay your assessment on time and in full because of COVID-19 financial difficulties, it is your responsibility to pro-actively contact our Community Manager at ACS West, Inc. directly to work out a payment plan and avoid late fees and penalties.

Contact for any questions related to assessments may be directed to:

ACS West, Inc.
Lee Ann King, Birkdale Community Manager
1904 Byrd Ave, Suite 100
Richmond, VA 23230
(804)282-7451 or

Susan Lipp,
Treasurer, Birkdale Community Association

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ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST

REMINDER: Next assessment is due January 1st.

Thank you!


News from the Architectural Review Committee


December is typically a busy holiday month. I have already seen many of our neighbors decorating for the Christmas holiday. I guess we all are looking for a little cheer during these trying times. One thing we still need to remember is to make sure we are practicing social distancing during this pandemic. Also, we need to remember to wear face masks when visiting neighbors. We can only hope that this will help to keep the virus from spreading.
The ARC Committee would like to wish everyone a Happy Holiday. Remember to be safe.

Applications submitted to ARC for approval:

8843 Torrey Pines Drive -Removal of a tree
9049 Spyglass Hill Turn - Patio
9048 Spyglass Hill Turn - Roof
9048 Spyglass Hill Turn - Removal of 4 trees

Link to the ARC Guidelines
Link to the ARC application

Happy Holidays from the ARC.

Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email


You may contact resident Rich McGinness - The Mailbox Guy- who will assist you with mailbox maintenance.

Rich McGuinness at or call 919-621-9983

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Landscape & Neighborhood Etiquette

NO DUMPING- Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.

PARKING- Do not park on the green spaces in Birkdale. Please park in your driveway rather than on the street fronting your home. Street parking limits access to emergency vehicles, causes congestion, and is a hazard for children and walkers.

NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

TRASH- Birkdale has a backyard trash policy. Please do not take you trash cans to the curb. There are many companies who offer backyard pickup services in our neighborhood.

DOG WASTE- Please be courteous and pick up after your pooch. While walking please make an effort to keep your dog from using the bathroom on other resident's property. Direct them to the mulched common areas whenever possible-and pick up!

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.


Gas street lights were replaced with solar powered LED lights last year and are now the standard from the Winterpock Road entrance to the Spring Run Road entrance. Solar power is dependent on adequate sunlight to recharge the batteries. Thus in winter, lights may not function all night. If you have questions or notice a situation which may need attention, call ACS West for investigation.


Covenants Committee

This report will address several issues which are common or anticipated in Birkdale. Homeowners are expected to be aware of and comply with the ARC Standards and Guidelines which are part of the Association Governing Documents. This document can be found on the Birkdale website.

SIGNS – There are several political signs and some from graduation celebrations remaining. Political signs should be removed no later than 3 days following the election. (Ref ARC Guidelines 6.32 B) The graduation celebratory signs were a special application and should have been removed.

HOLIDAY DECORATIONS – ARC Guidelines 6.21 D addresses the installation and removed of holiday lighting. ARC approval is not required for installation of holiday or festive lighting. Lighting must coincide with the holiday and must be removed within 14 days of the holiday, i.e. January 7th.

SIDING MILDEW – Several houses exhibit mildew or other stains, generally on the north side of the house. These need to be power washed to correct the violation. (Ref ARC Guidelines, 7.01 B.e)

TRASH CANS – In accordance with ARC standards 7.02, no curbside trash pick-up is permitted. New residents especially seem to be unaware of this requirement. There are several contactors serving Birkdale which comply with this.

LANDSCAPING – Winter is not the most active period for landscaping, but it is a good time for planning. Pruning and trimming can be done. Leaf and broken limb removal are also normal winter activities. If irrigation systems have not been winterized, this needs to be done.

A volunteer is needed to head this important committee. If you would like more information or are interested in helping out, please contact Earl Bishop at 639-5915,

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Birkdale's Pet of the Month

Meet Nova-a sweet German Shepherd who loves kids, people and other dogs. She is owned by the Phillips family and lives on Easton Ridge Place. The Phillips moved to Birkdale in May 2020 but haven’t been able to meet as many people as they would have liked because of Covid. However, after getting Nova more people have stopped to say hello. ❤️ Love that a sweet dog can help neighbors connect!

Would you like to see your pet featured in the Bulletin?

Send us a photo of your pet and a brief description to appear as next month's Pet of the Month

email to:
Subject line- Pet of the Month

christmas wreaths


This year we would like to thank the following "2020 Wreath Volunteers" for coming out and donating their time to make Birkdale look festive for the holidays.

Baugh, Bishop, Calhoun, Haring, Lasorsa, Lackey
Lowe, Maxwell, Moore, Nevel, Oliver, Sugumele

A Special Thank You to Betsy and Nick Martello for their many year of volunteering with organizing the hanging of the wreaths.

Christine Nevel


Chesterfield Students Resume an all Virtual Schedule Through the end of January.

With Covid cases exceeding 25 in 100,000 cases, Chesterfield County Schools resuming virtual classes. For information on schedules and updates please visit the county website at

Please continue to slow down when driving through the neighborhood as children will be out riding bikes and playing. Please avoid parking in the streets as it blocks the view and affects the safety of everyone.

Winter Break is December 21st-January 1st. Here is the full 2020-2021 School Calendar.

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Neighborhood Watch


Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or



*The calendar will be finalized at the first 2021 Board Meeting

February 4th- Board Meeting

May 6th - Board Meeting

May 8th- Semi-Annual Spring Yard Sale

August 5th- Board Meeting

September 9th-Board Budget Meeting

October 2nd- Semi-Annual Fall Yard Sale

October 7th- Annual Board Meeting

October 16th- Fall Festival

November 6th- Board Meeting


Please Serve on our Committees


Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!


Community Contact List

The Birkdale Board Members
Ron Buchannan, President 804-740-4212,
* Wayne Bass, Vice- President 639-0795
* Susan Lipp, Secretary /Treasurer 513-978-4708,
* Lee Kemmett, Member-at -Large, 804-739-6405,
ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail:

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405,
* Covenants Committee--- a volunteer is needed to head this committee- Earl Bishop is currently serving as contact 639-5915,
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365,
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Swim Team—Joy Blocher, email:
* Birkdale Golf Course Clubhouse, 739-8800,
* Birkdale Golf/Swim Membership,


Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at Resident rates start as low as $15/month.

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