Fall is in the Air!


President's Message- October 2019

October is the most active month for the association with three significant events: the Annual Meeting, the Fall Yard Sale, and the Fall Festival. All residents are encouraged to participate and support these.

The Annual Meeting at 6:00 PM October 3, at the Birkdale Golf Club Clubhouse is the most significant event in the governance of the association. Under the terms of our declarations and Bylaws, the election for the Board of Directors is held each October. This year there are three positions to be voted on. We have a good list of candidates for the membership to consider. Ballots and proxy statements have been distributed and many have been returned. Members are encouraged to attend the meeting in person, meet the candidates, ask questions of the Board, and vote.

The Fall Yard Sale will be held October 5th from 8 AM-12 noon. Other nearby neighborhoods will also be having yard sales that day. The Goodwill truck will be located at Spring Run Elementary School until 2 PM. This event does not generate funds for the PTA; the spring sale does.

The Fall Festival is our association’s primary social event. On October 6th from 2 PM to 5 PM, the Clubhouse parking lot will be converted into an active social center with a petting zoo, bounce houses, face painting, pumpkin decorating, entertainment, and refreshments. Come out to meet your neighbors.

September was a very active month for your Board of Directors. Acting on motions approved in August and September, we have seen a new gazebo built in Avalon, new storage shed built, and started the process to replace the gas streetlights with solar lights. The gazebo provides an attractive, welcome place for gathering, resting while walking, or perusing the little library. The shed expands our storage capability onsite and will reduce our budget needs. The gas streetlight replacement provides a more efficient means of lighting the neighborhood while maintaining the aesthetics of Birkdale. Completion of the streetlight replacement is expected by year-end.

Summer has been brutal on both our individual landscaping and the common areas. October is a perfect time to take aggressive action for next year with aerating, liming, overseeding, and plenty of water. It will also be the time for removing dead plants and possibly replanting. Prepare for leaf raking or mulching now to be ahead of the coming season.

Earl Bishop
President, Birkdale Community Association


Birkdale Community Association Annual Board Meeting

Thursday, October 3rd

6 pm at the Birkdale Clubhouse

Birkdale Golf Club, 8511 Royal Birkdale Drive, Chesterfield, VA 23832

All community members are welcome and encouraged to attend.


I. Welcome and Call to Order (Earl Bishop – President)

II. Quorum Certification

III. Proof of Notice of Meeting

IV. Reading and Approval of Minutes of Last (Betsy Martello, Secretary)
Annual Meeting, October 10, 2018

V. Nominations

A. Introduction of Candidates
• Wayne Bass
• Douglas Craig
• Robert Ford
• Lee Kemmet
• Ken Klippen

B. Nominations from the Floor

VI. Collection of Ballots

VII. Reports
A. President’s Report (Earl Bishop, President)
B. Treasurer’s Financial Report (Betsy Martello, Treasurer)
C. Manager’s Report (Lee Ann King)

VIII. Unfinished Business

IX. New Business

X. Voting Results

XI. Member Voice

XII. Adjournment

Note: Because the Annual Meeting is not a working session of the Board, Please note that complaints and problems cannot be resolved at the meeting. So that we may maintain a positive image of our community, complaints and problems should instead be directed to the Board or management any other day of the year so that we will have time to research the issue, discuss it as a Board, and respond to you. Thank you.

payment due notice

Treasurer's Report


Your 4th quarterly Birkdale assessment of $101 is due on October 1, 2019. Is your account current?

Additional fees and late charges apply if your payment is late. Once an account has been referred to our collection agency, Equity Experts, residents must deal with the collection agency, not individual Board Members nor ACS West, our Community Manager.

If you have questions regarding the status of your account, please contact

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or admin@acswest.org


Equity Experts, Birkdale Community Association’s collection agency since November 2016, currently is handling 27 delinquent accounts. Following the Birkdale Community Association’s Collections Policy, the BCA Board has approved the filing of liens and other legal actions by Equity Experts.

Delinquent homeowners pay all collection fees. These charges can be substantial! There is NO CHARGE to our association.


The BCA Board met on Tuesday, September 17, 2019, at the Birkdale Golf Club and discussed Birkdale’s 2020 proposed budget. Taken into consideration are increases in costs for insurance, landscape and tree work, repair/replacement of some of the 30-year-old electrical and irrigation systems as well as potential expenses associated with the widening of Winterpock Road. The Board welcomed several Birkdale residents who attended the meeting.


Is your address correct for receiving your bill from the Birkdale Community Association? Some residents have stated that they have not received notices regarding their delinquent accounts. It is the responsibility of each owner to notify ACS West, Inc. if there is a change in his billing address or any name change on the account.

Contact Betsy Martello, Treasurer, 804-739-7487, or, betsy@martellofamily.com.

oct income
balance sheet oct19

ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST


Thank you!


News from the Architectural Review Committee


Fall has finally arrived according to the calendar, but not according to the weather. Hopefully we will have cooler weather soon. Requests made to the ARC committee have been brisk this month with homeowners getting ready for fall and winter months.

There is still one major problem with the requests that we would like to bring to your attention.

IMPORTANT INFORMATION: Homeowners need to be aware that when they make a request to the ARC committee the form is mailed or emailed to: ACS West, Lee Ann King, 1904 Byrd Ave. Suite 100, Richmond, VA 23230
Fax number is (804)282-9590
Email: leeann@acswest.org

Please DO NOT bring the form to an ARC Committee member because the request has to go through the Community Association in Richmond first. Thank you for your help.

Applications submitted to ARC for approval:

8002 Ainsdale Lane - Landscape (Trees removable)
8912 Spyglass Hill Court - Fence (For Service Dog)
8810 Merseyside Lane - Landscape (Replacing Deck with Patio)
8302 Houghton Place - Exterior Painting
8218 Old Bond Court - Other/Multiple Items (Widen Driveway)
9119 Mission Hills Lane - Fence

Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email bisenberg@sign-crafters.com


You may contact residents Larry Marko or Rich who will both assist you with maibox maintenance.

▪ Larry Marko at Larry@mailboxman.org or call 804-399-6013.
▪ Rich @ the mailboxguy@yahoo.com or call 919-621-9983
Larry Marko at Larry@mailboxman.org or call 804-399-6013.
Rich @ the mailboxguy@yahoo.com or call 919-621-9983


▪  NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
▪ Do not park on the green spaces in Birkdale.
▪ NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.
NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
Do not park on the green spaces in Birkdale.
NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.

New Solar Lighting Approved

As you read in the presidents message, the board has approved the replacement of all gas lamps in Birkdale. The plan is to replace five gas lamps at a time with new energy efficient solar lamps. The first shipment of 10 is expected in November. The batteries are specified to last five years. The lights can operate up to five days with a good charge. Lamp will even charge on cloudy days. Lamps will remain on from dusk to dawn, however it has to get completely dark before they turn on. All lights are expected to be replaced by the end of the year.

In the meantime if you smell gas or think you smell gas around any of our lights, please call 911 then call the gas company at 1-800-543-8911.

If residents observe a problem with a gas light such as no light at night, please call Nick Martello at 804-739-7487.

gas lamps

New solar lights are installed on Royal Birkdale

new shed

Our new storage shed


Covenants Committee

The Covenants Committee is pleased to welcome new members. These members are volunteers who are appointed by the Board to fulfill this critical function. The Covenants Committee is an extension of the Board of Directors. It is empowered to enforce the standards established in the Declarations including the Architectural Standards. The success of this committee and the ARC Committee directly affect the overall appearance and high quality of Birkdale.

The Covenants Committee is pleased that all Violations noted during the annual inspection are being addressed. A few require significant work and commitments have been made. The Covenants Committee is sometimes questioned as to the areas most frequently cited for violations and the specific remedies required. Complaints which are investigated fall into two broad categories: committee identified and complaints filed. The committee identified violations mainly come from the inspection and are mailboxes, landscaping, and home maintenance such as power washing, rotting windowsills, and missing shutters. Complaints submitted for review most often are landscaping (grass cutting) and parking of trailers (utility, campers and recreation vehicles). The committee will initially send a “Friendly Reminder” not a violation letter to avoid the negative feelings. When the infraction is not addressed, a violation letter will be issued and placed in the homeowner’s permanent file. Temporary infractions may be overlooked initially but repeated infractions are not.

All the standards are in the Covenants, specifically the Single-Family Protections and the ARC Standards and Guidelines. If you are not aware of or familiar with these documents to which you agreed when purchasing a home in Birkdale, please consult the website www.birkdaleonline.com.


Yard Sale this Saturday- October 5th

Saturday, October 5th is Birkdale's Annual Fall Yard Sale 8-12pm. Now is the time to start cleaning out your garage and attics and preparing. A Good Will truck will be available for any leftovers at Spring Run Elementary School from 10-2pm.

fall festival 2019
christmas wreaths


Decorating Birkdale’s street sign-posts with holiday wreaths is a great way to volunteer to for your community. Best of all, it takes just a little time to hang the wreaths and take them down in the new year! It helps if 2 people work together: one holding the ladder while the other person climbs up to hang the wreaths. Are you interested in helping with this project?

Please call or email if you are willing to help with this year’s decorating project and/or you are interested in taking a leadership role with this annual project.

Betsy and Nick Martello


Ask the Board

Do you have questions about specific covenants or projects taking place in Birkdale? Do you want to know how to volunteer your time? Email newsletter@birkdaleonline.com and your questions will be addressed to the board members.


Pet of the Month

Do you have a favorite pet that you would like to see featured in the Birkdale Bulletin? Send us a photo of your furry friend and tell us a little about him/her. Each month we will feature a new pet and offer some tips about pet care! Email your photos to newsletter@birkdaleonline.com by the 20th of the month.


Neighborhood Watch


Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or speeding@chesterfield.gov


Lake Committee

lake Aug 2018

Birkdale Lake Report

If you would like to serve on this committee or have suggestions/comments, please contact Derek at the email below.

Derek Evans
C - 400-2295



Oct 3rd - Annual Meeting

Oct 5th - Yard Sale (with Goodwill truck at SRES)

Oct 6th - Fall Festival at the Birkdale Clubhouse

Nov 14th - Board Meeting

new gazebo

New Gazebo

The Board approved the installation of a new gazebo in the Avalon area at Killarney Circle. It was installed last month and landscaping is now complete. This is a great addition to the area. Families are seen enjoying the gazebo while children ride bikes around the cul-de-sac. Thanks to Wayne Bass for all his hard work on this endeavor.


Consider volunteering for a neighborhood Committee

Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!



We are alway looking for residents willing to lend their time and talents to help make Birkdale the community we are all proud to live in. We are grateful to the many kind folks in Birkdale willing to help with committees and social activities, and serving on the Board of Directors. It takes many hands to successfully execute the duties of our Birkdale Community Association for the benefit of all the residents of our 657 homes.



Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915, earlbishop8313@gmail.com
* Doug Craig, Vice President, 639-1439, cckcraig@aol.com
* Betsy Martello, Secretary/Treasurer, 739-7487, betsy@martellofamily.com
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405, clkem5@comcast.net
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365, newsletter@birkdaleonline.com
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---Derek Evans 804-400-2295, husker19642002@yahoo.com
* Swim Team—Joy Blocher, email: collingtonswimteam@gmail.com
* Birkdale Golf Course Clubhouse, 739-8800, www.acumengolf.com
* Birkdale Golf/Swim Membership, hospitality@acumengolf.com


Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Fall is on its way! Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at classifieds@birkdaleonline.com. Resident rates start as low as $15/month.

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