Jan 2020

Happy New Year Birkdale. Wishing everyone all the best in 2020!


President's Message- January 2020

The beginning of a new year is sometimes seen as very momentous with expectations of things to come, the pleasure of closing the door on the past, or, in reality, it may be a continuation of normal activity. For your HOA, Birkdale Community Association each of these may be appropriate. The full Board of Directors and the officers were reelected; the first time in recent memory. This continuity is a benefit to us all. We are pleased to complete the first year of our management contract with ACS West. Their professional approach to matters and collegiality have helped us move forward on several issues. Our renewed and emphasized interest on collections has produced some good results. The simultaneous backward and forward look applies to the work of our primary committees: Grounds, ARC, and Covenants. 2019 was a successful year in most areas, and we look forward to more success in 2020.

Earl Bishop
President, Birkdale Community Association


Treasurer's Report

January 1, 2020


Happy New Year! As we start 2020, our Birkdale Board thanks you for paying your assessments on time. Birkdale’s annual assessment continues to be the same as in past years; $101 per quarter or $404 per year. Have you paid your first 2020 assessment installment due January 1st?


Did you receive your 2020 coupon book from our community manager, ACS West, Inc.? If you didn’t receive your booklet, please contact Lee Ann King, Birkdale’s Community Manager.

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or admin@acswest.org


There are several options for paying your assessment. Owners can mail a check to ACS West, Inc. at the address above. Some residents pay online through their banks while others use an electronic assessment payment outlined in your coupon book. Remember, some methods of payment add service fees. Since assessments are due on the 1st day of each quarter, please allow adequate time to ensure that your payment is not late.


ACS West, Inc. recently sent out 5 notices that accounts are “short.” Shortages occur when late fees and notice charges are added since the payment did not arrive on time; in addition, shortages occur if the payment was not the correct amount. If you have questions regarding your account or believe there is an error, please contact ACS West, Inc.


Equity Experts, Birkdale Community Association’s collection agency since November 2016, is dealing with 22 delinquent accounts. Following Birkdale Community Association’s Collections Policy, the BCA Board has authorized Equity Experts to file liens and other legal actions, including foreclosures.

Once an account has been referred to our collection agency, Equity Experts, owners must deal with the collection agency, not individual Board Members nor ACS West, our Community Manager.

Delinquent homeowners pay all collection fees. These charges can be substantial since the collection agency bills for each contact, service and procedure. There is NO CHARGE, however, to our association.

Birkdale’s Collection Policy is posted under Governing Documents on Birkdale’s official website. www.birkdaleonline


Is your address correct for receiving your bill from the Birkdale Community Association? Some residents have stated that they have not received notices regarding their delinquent accounts. It is the responsibility of each owner to notify ACS West, Inc. if there is a change in his billing address or any name change on the account.

Contact Betsy Martello, Treasurer, 804-739-7487, or, betsy@martellofamily.com

AAA- Jan balance

Approved Board Minutes

Approved Board Minutes can be found online at our website


ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST


Thank you!


News from the Architectural Review Committee


The Winter months seem to be the quietest here in Birkdale since it harder to do home projects outdoors.
The ARC committee would like to wish everyone a very Happy Holiday and a safe and prosperous New Year.

Applications submitted to ARC for approval:
There was no new project during the month of December

Lee Kemmet

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email bisenberg@sign-crafters.com


You may contact residents Larry Marko or Rich McGinness who will both assist you with maibox maintenance.

▪ Larry Marko at Larry@mailboxman.org or call 804-399-6013.
▪ Rich McGinness Themailboxguy@yahoo.com or call 919-621-9983
Larry Marko at Larry@mailboxman.org or call 804-399-6013.
Rich McGinness Themailboxguy@yahoo.com or call 919-621-9983


Every resident can be the eyes and ears of the association and the county for many purposes and for the benefit of all. The Association, through the Board of Directors and the Covenants Committee, has the authority to enforce the standards to which we all agreed when purchasing property in Birkdale. These standards and rules may be in the Declarations, Bylaws, Articles of Incorporation, or Architectural Standards and Guidelines. Although there is a recommended form for the submission of a complaint or comment, it can also be done by sending an email to webmaster@birkdaleonline.com. Replies are generally not issued.


Birkdale is a planned community that has a certain authority and responsibility. However, an even greater authority rests with Chesterfield County or Virginia Department of Transportation.

The Chesterfield Department of Community Enhancement’s mission is “Improve the value, quality, and attractiveness of Chesterfield County”. Details of these standards and a complaint form are on their webpage. Access these in this order: www.chesterfield.gov, My Community, Community Enhancement; File a Complaint. Complaint categories are Animals, Business, Code Enforcement, Housing, Litter, and Vehicles. Be aware that issues of personal concern may not be a violation of the county code.

The Virginia Department of Transportation is responsible for the roads in Birkdale including maintenance and snow removal. The VDOT website for reporting problems or filing comments is www.virginiadot.org Regulations concerning Birkdale roads are part of the Chesterfield Code of Ordinances; some are parking regulations and others may be in zoning.


ARC Document under Revision

The Birkdale Architectural Standards and Guidelines were last revised in 2015 and changes are being considered. Recommendations from all homeowners are being solicited. The existing Guidelines are available on the website www.birkdaleonline.com and here is a link to the proposed changes: http://bit.ly/2sZ6WWi
If you would like to make comments, please send an email to newsletter@birkdaleonline.com and they will be shared with the board of directors.



▪  NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
▪ Do not park on the green spaces in Birkdale.
▪ NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.
NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
Do not park on the green spaces in Birkdale.
NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.

New Solar Lighting is Continuing to Be Installed

The board has approved the replacement of all gas lamps in Birkdale. The plan is to replace five gas lamps at a time with new energy efficient solar lamps. The batteries are specified to last five years. The lights can operate up to five days with a good charge. Lamp will even charge on cloudy days. Lamps will remain on from dusk to dawn, however it has to get completely dark before they turn on. All lights are expected to be replaced by the end of the year.

In the meantime if you smell gas or think you smell gas around any of our lights, please call 911 then call the gas company at 1-800-543-8911.

If residents observe a problem with a gas light such as no light at night, please call Nick Martello at 804-739-7487.


Covenants Committee

The Covenants Committee has recently begun reviewing records of past violations to have a clean view of the current status. We are beginning with several new members who add a fresh perspective to the work of this committee. The primary activities continue to be curbside trash cans for new owners. They are not well informed of this requirement when buying in Birkdale but generally respond well. Mailboxes and house maintenance, such as power washing, will continue to be focus points. 2019 was brutal for landscaping, and we hope to see recovery in the spring. Unfortunately, there are a few ongoing issues which the committee or the Board will have to deal with.

All the standards are in the Covenants, specifically the Single-Family Protections and the ARC Standards and Guidelines. If you are not aware of or familiar with these documents to which you agreed when purchasing a home in Birkdale, please consult the website www.birkdaleonline.com.


Ask the Board

Do you have questions about specific covenants or projects taking place in Birkdale? Do you want to know how to volunteer your time? Email newsletter@birkdaleonline.com and your questions will be addressed to the board members.


Neighborhood Watch


Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or speeding@chesterfield.gov



The Social Committee has organized the Fall Festival in recent years and there are some interests in other social activities. So far, these are not fully developed or defined but there are some volunteers gathering information. If you have suggestions, please share them with the Board. The budget does not allow for large scale social events, but we can facilitate activities.

Screenshot 20191105-183209 Gallery 2

The Pets of Birkdale

Meet Dixie and Blue. These two cuties love traveling around Birkdale getting fresh air according to their owner Dana Borum.

If you would like to send us a picture of your pets we will feature them in next month's edition. Email to newsletter@birkdlaeonline.com



Our next board meeting will be in February at the Birkdale Golf Club- 6 pm Date TBA

May 2nd Spring Yard Sale


Consider volunteering for a neighborhood Committee

Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!



We are alway looking for residents willing to lend their time and talents to help make Birkdale the community we are all proud to live in. We are grateful to the many kind folks in Birkdale willing to help with committees and social activities, and serving on the Board of Directors. It takes many hands to successfully execute the duties of our Birkdale Community Association for the benefit of all the residents of our 657 homes.



Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915, earlbishop8313@gmail.com
* Doug Craig, Vice President, 639-1439, cckcraig@aol.com
* Betsy Martello, Secretary/Treasurer, 739-7487, betsy@martellofamily.com
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405, clkem5@comcast.net
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365, newsletter@birkdaleonline.com
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---Derek Evans 804-400-2295, husker19642002@yahoo.com
* Swim Team—Joy Blocher, email: collingtonswimteam@gmail.com
* Birkdale Golf Course Clubhouse, 739-8800, www.acumengolf.com
* Birkdale Golf/Swim Membership, hospitality@acumengolf.com


Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Happy Holidays! Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at classifieds@birkdaleonline.com. or text 804-852-3365. Resident rates start as low as $15/month.

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