november 2019
 
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Happy Thanksgiving!

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President's Message- November 2019

November begins a new management year for your association following the 2019 Annual Meeting. At the meeting, three directors were elected for two-year terms. The three incumbents Doug Craig, Wayne Bass, and Lee Kemmet were re-elected. In a special edition of the Birkdale Bulletin after the Annual Meeting, we reported on accomplishments of the previous year. If you haven’t read that, please get it from the website. We are very pleased with our accomplishments this year.

The first requirement of a newly elected Board is the election of officers. The Board has remained intact and the role of the officers will likely continue. This will be confirmed at the next Board meeting, November 12th at the clubhouse. At this meeting, we will also approve the 2020 budget.

At the Annual Meeting, there were questions about filing complaints either with the Board or the county concerning covenants, road conditions, environmental/aesthetic concerns, and more. These are presented later.

On behalf of the Board, thank you for the opportunity to serve you.

Earl Bishop
President, Birkdale Community Association

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board meeting update
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BIRKDALE COMMUNITY ASSOCIATION

BOARD OF DIRECTORS’ MEETING

November 12, 2019

6:00 PM

Birkdale Golf Club, 8511 Royal Birkdale Drive, Chesterfield, VA 23832

I. WELCOME AND CALL TO ORDER (Earl Bishop - President)
II. ROLL CALL AND QUORUM STATUS (Betsy Martello – Secretary)
III. APPROVAL OF AGENDA (Earl Bishop – President)

IV. SET ADJOURNMENT TIME (Earl Bishop – President)
V. APPROVAL OF MINUTES

a. BCA Board Meeting, September 17, 2019
b. Telephonic/electronic vote regarding investments in CD’s, September 24, 2019

VI. ELECTION OF OFFICERS for 2019-2020

VII. MEMBER VOICE*

VIII. REPORTS

a. President (Earl Bishop) f. Grounds Committee (Wayne Bass)
b. Treasurer (Betsy Martello g. Lake Committee (Derek Evans)
c. Management (Lee Ann King) h. Social Committee
d. ARC (Lee Kemmet) i. Communications (Cynthia Steiner)
e. Covenants Committee (Earl Bishop)
IX. OLD BUSINESS

X. NEW BUSINESS

a. 2020 Budget
b. Recommendations for changes to ARC Architectural Standards and Guidelines

XI. EXECUTIVE SESSON

XII. ADJOURNMENT

UPCOMING EVENTS

*Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate.

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Treasurer's Report

November 1, 2019

ASSESSMENTS

Your 4th quarterly Birkdale assessment of $101 was due on October 1, 2019. Is your account current? Birkdale’s Community Manager, ACS West, Inc., has issued 81 first notices for delinquent accounts. In addition, 14 owners have been notified of shortages in their accounts. Additional fees and late charges apply if your payment is not paid when due. Currently, Birkdale’s delinquency exceeds $36,000!

To view Birkdale’s collection policy approved on February 7, 2018 and effective April 1, 2018, log onto Birkdale’s official website: www.birkdaleonline

If you have questions regarding the status of your account, please contact:

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or admin@acswest.org

COLLECTION AGENCY

Equity Experts, Birkdale Community Association’s collection agency since November 2016, currently is handling 24 delinquent accounts. Following the Birkdale Community Association’s Collections Policy, the BCA Board has authorized Equity Experts to file liens and other legal actions, including foreclosures.

Once an account has been referred to our collection agency, Equity Experts, residents must deal with the collection agency, not individual Board Members nor ACS West, our Community Manager.

Delinquent homeowners pay all collection fees. These charges can be substantial since the collection agency bills for each contact, service, and procedure. There is NO CHARGE, however, to our association.

2020 BUDGET

At the November 12, 2019 meeting of the Board of Directors of the Birkdale Community Association, action on the 2020 Budget is anticipated. Yearly dues will remain at $404, or $101 per quarter.

IS YOUR BILLING ADDRESS CORRECT?

Is your address correct for receiving your bill from the Birkdale Community Association? Some residents have stated that they have not received notices regarding their delinquent accounts. It is the responsibility of each owner to notify ACS West, Inc. if there is a change in his billing address or any name change on the account.

QUESTIONS?
Contact Betsy Martello, Treasurer, 804-739-7487, or, betsy@martellofamily.com

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oct income
nov19 balance
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HOW TO FILE ASSOCIATION COMPLAINTS

Every resident can be the eyes and ears of the association and the county for many purposes and for the benefit of all. The Association, through the Board of Directors and the Covenants Committee, has the authority to enforce the standards to which we all agreed when purchasing property in Birkdale. These standards and rules may be in the Declarations, Bylaws, Articles of Incorporation, or Architectural Standards and Guidelines. Although there is a recommended form for the submission of a complaint or comment, it can also be done by sending an email to webmaster@birkdaleonline.com. Replies are generally not issued.

HOW TO FILE COUNTY/VDOT COMPLAINTS

Birkdale is a planned community that has a certain authority and responsibility. However, an even greater authority rests with Chesterfield County or Virginia Department of Transportation.

The Chesterfield Department of Community Enhancement’s mission is “Improve the value, quality, and attractiveness of Chesterfield County”. Details of these standards and a complaint form are on their webpage. Access these in this order: www.chesterfield.gov, My Community, Community Enhancement; File a Complaint. Complaint categories are Animals, Business, Code Enforcement, Housing, Litter, and Vehicles. Be aware that issues of personal concern may not be a violation of the county code.

The Virginia Department of Transportation is responsible for the roads in Birkdale including maintenance and snow removal. The VDOT website for reporting problems or filing comments is www.virginiadot.org Regulations concerning Birkdale roads are part of the Chesterfield Code of Ordinances; some are parking regulations and others may be in zoning.

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ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST

REMINDER: NEXT QUARTERLY ASSESSMENTS ARE DUE January 1ST.

Thank you!

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News from the Architectural Review Committee

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Finally, we have got some rain that has helped with our over stressed lawns and has brought beautiful fall colors to our trees.

Important Information: Homeowners, please be aware that when you make a request to the ARC committee, the form is to be mailed or emailed to:

ACS West,Lee Ann King,
1904 Byrd Ave. Suite 100
Richmond, Virginia 23280
Fax Number (804)282-9590
Email: leeann@ acswest.org

There is also another concern with the requests that are being sent into ARC. When the homeowner is requesting to add something to their home (I.e. fences, patios, porches, decks, etc.) they will need to include a plot plan of their property that would show the placement of the proposed addition. A plot plan can be found in the information they receive when they settle for their house.

Applications submitted to ARC for approval:

8601 Emerald Valley Circle - Deck
8818 Torrey Pine Drive - Tree removal

Lee Kemmet
ARC

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email bisenberg@sign-crafters.com

OR

You may contact residents Larry Marko or Rich McGinness who will both assist you with maibox maintenance.

▪ Larry Marko at Larry@mailboxman.org or call 804-399-6013.
▪ Rich McGinness Themailboxguy@yahoo.com or call 919-621-9983
Larry Marko at Larry@mailboxman.org or call 804-399-6013.
Rich McGinness Themailboxguy@yahoo.com or call 919-621-9983
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lighting

Landscape

▪  NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
▪ Do not park on the green spaces in Birkdale.
▪ NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.
NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
Do not park on the green spaces in Birkdale.
NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.

New Solar Lighting are Being Installed

The board has approved the replacement of all gas lamps in Birkdale. The plan is to replace five gas lamps at a time with new energy efficient solar lamps. The first shipment of 10 is expected in November. The batteries are specified to last five years. The lights can operate up to five days with a good charge. Lamp will even charge on cloudy days. Lamps will remain on from dusk to dawn, however it has to get completely dark before they turn on. All lights are expected to be replaced by the end of the year.

In the meantime if you smell gas or think you smell gas around any of our lights, please call 911 then call the gas company at 1-800-543-8911.

If residents observe a problem with a gas light such as no light at night, please call Nick Martello at 804-739-7487.

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gas lamps

New solar lights are installed on Royal Birkdale

new shed

Our new storage shed

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Covenants Committee


The Covenants Committee is pleased to welcome new members. These members are volunteers who are appointed by the Board to fulfill this critical function. The Covenants Committee is an extension of the Board of Directors. It is empowered to enforce the standards established in the Declarations including the Architectural Standards. The success of this committee and the ARC Committee directly affect the overall appearance and high quality of Birkdale.

The Covenants Committee is pleased that all Violations noted during the annual inspection are being addressed. A few require significant work and commitments have been made. The Covenants Committee is sometimes questioned as to the areas most frequently cited for violations and the specific remedies required. Complaints which are investigated fall into two broad categories: committee identified and complaints filed. The committee identified violations mainly come from the inspection and are mailboxes, landscaping, and home maintenance such as power washing, rotting windowsills, and missing shutters. Complaints submitted for review most often are landscaping (grass cutting) and parking of trailers (utility, campers and recreation vehicles). The committee will initially send a “Friendly Reminder” not a violation letter to avoid the negative feelings. When the infraction is not addressed, a violation letter will be issued and placed in the homeowner’s permanent file. Temporary infractions may be overlooked initially but repeated infractions are not.

All the standards are in the Covenants, specifically the Single-Family Protections and the ARC Standards and Guidelines. If you are not aware of or familiar with these documents to which you agreed when purchasing a home in Birkdale, please consult the website www.birkdaleonline.com.

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christmas wreaths

VOLUNTEERS NEEDED!

Decorating Birkdale’s street sign-posts with holiday wreaths is a great way to volunteer to for your community. Best of all, it takes just a little time to hang the wreaths and take them down in the new year! It helps if 2 people work together: one holding the ladder while the other person climbs up to hang the wreaths. Are you interested in helping with this project?

Please call or email if you are willing to help with this year’s decorating project and/or you are interested in taking a leadership role with this annual project.

Betsy and Nick Martello
nickandbetsy@martellofamily.com
804-739-7487

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Ask the Board

Do you have questions about specific covenants or projects taking place in Birkdale? Do you want to know how to volunteer your time? Email newsletter@birkdaleonline.com and your questions will be addressed to the board members.

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Pet of the Month

Do you have a favorite pet that you would like to see featured in the Birkdale Bulletin? Send us a photo of your furry friend and tell us a little about him/her. Each month we will feature a new pet and offer some tips about pet care! Email your photos to newsletter@birkdaleonline.com by the 20th of the month.

FALL FESTIVAL 2019

Thank you to Anne Herring and Ashley Moore for organizing another great Fall Festival. A great time was had by all who attended!

anne
becky
cj
friends
faces
girl
pumpkin field
girlshourse
baby on horse
bouncey
schedule2
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Neighborhood Watch

ChesterfieldPolice2014Insignia

Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or speeding@chesterfield.gov

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Lake Committee

lake Aug 2018

Birkdale Lake Report

If you would like to serve on this committee or have suggestions/comments, please contact Derek at the email below.

Derek Evans
C - 400-2295
husker19642002@yahoo.com

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2019 BIRKDALE COMMUNITY ASSOCIATION CALENDAR

Nov 12th - Board Meeting at Clubhouse
May 2nd Spring Yard Sale

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new gazebo

New Gazebo

A new Gazebo is now located in the Avalon area at Killarney Circle. It was installed last month and landscaping is now complete. This is a great addition to the area. Families are seen enjoying the gazebo while children ride bikes around the cul-de-sac. Thanks to Wayne Bass for all his hard work on this endeavor.

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Consider volunteering for a neighborhood Committee

Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!

newsletter@birkdaleonline.com

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We are alway looking for residents willing to lend their time and talents to help make Birkdale the community we are all proud to live in. We are grateful to the many kind folks in Birkdale willing to help with committees and social activities, and serving on the Board of Directors. It takes many hands to successfully execute the duties of our Birkdale Community Association for the benefit of all the residents of our 657 homes.

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Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915, earlbishop8313@gmail.com
* Doug Craig, Vice President, 639-1439, cckcraig@aol.com
* Betsy Martello, Secretary/Treasurer, 739-7487, betsy@martellofamily.com
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405, clkem5@comcast.net
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365, newsletter@birkdaleonline.com
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---Derek Evans 804-400-2295, husker19642002@yahoo.com
* Swim Team—Joy Blocher, email: collingtonswimteam@gmail.com
* Birkdale Golf Course Clubhouse, 739-8800, www.acumengolf.com
* Birkdale Golf/Swim Membership, hospitality@acumengolf.com

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Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Fall is here! Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at classifieds@birkdaleonline.com. Resident rates start as low as $15/month.

 
 
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