Use Case
From a compliance standpoint, the lack of control of Confluence Templates is a big no-no. Any admin can potentially modify them and there will be no change history to track the updates. In addition, if a company uses any document approval workflow and e-signatures apps such as Comala Document Management, there is an error-prone, manual step to upload the latest version of a template into the respective Confluence Template. Luckily, SoftComply has a solution to overcome this shortage – the "Create Page(s) from Template" macro.
Its only purpose is to provide shortcut to create a Confluence page from any page or page tree. For example. if you have your own meeting notes template and you wish to create a copy of it in a specific place, then just use this “Create Page(s) from Template” button/macro in the SoftComply eQMS app.
Benefits of the new Macro
When you add the new macro to a Confluence page, you can define a number of macro input parameters:
1. Source page – which page you would like to copy. NB: It also can be the parent page of the tree you wish to copy.
2. Destination location – where the source page / tree is copied to. If you do not specify the location, then it is copied as a child page to the page the macro is in.
3. Copy children – if enabled / checked, then you can copy whole page tree. Thus you can even copy whole SPACE.
4. Prefixes and Suffixes – since you cannot have two Confluence pages in one space with the same name, the prefix/suffix will help you to avoid that. You can use them for that exact purpose by adding a timestamp as prefix of suffix to the copied page.
5. Remove labels – if you have labels in the source page but you would like to copy the page without its labels, then this feature can help you. This is also a particularly useful feature in case you are using the Comala workflows app where behavior is driven by the page labels.
| 1. | Source page – which page you would like to copy. NB: It also can be the parent page of the tree you wish to copy. |
| 2. | Destination location – where the source page / tree is copied to. If you do not specify the location, then it is copied as a child page to the page the macro is in. |
| 3. | Copy children – if enabled / checked, then you can copy whole page tree. Thus you can even copy whole SPACE. |
| 4. | Prefixes and Suffixes – since you cannot have two Confluence pages in one space with the same name, the prefix/suffix will help you to avoid that. You can use them for that exact purpose by adding a timestamp as prefix of suffix to the copied page. |
| 5. | Remove labels – if you have labels in the source page but you would like to copy the page without its labels, then this feature can help you. This is also a particularly useful feature in case you are using the Comala workflows app where behavior is driven by the page labels. |
To learn more about how you can use the new Create Page from Template macro in the SoftComply eQMS, please keep reading.
