Oct 2020
fall thank you

A Huge Thank You to our Current and Retiring Board Members

Thank you to our retiring board members Earl Bishop (president), Betsy Martello (secretary/treasurer) and Doug Craig (Vice President). We appreciate the countless volunteer hours you have given to our neighborhood these past 4-6 years. Your time, dedication, and hard work have helped make Birkdale a better place for all of us.

Thank you to those who continue to serve. Wayne Bass- our grounds always look great under your supervision, and Lee Kemmet- your service on the ARC board is also greatly appreciated and vital to our neighborhood.

Tonight we look forward to electing and welcoming a new board to serve Birkdale for the next two years. Thank you in advance to Ron Buchanan, Susan Lipp, and Joey Trapani for stepping up and volunteering to run for a position on the board. Please join us at the Club house at 6 pm for Birkdale's Annual Meeting. Meet our new candidates and cast your vote. Ballots will be available at the door for residents who have not already mailed in their ballots. Hope to see you there!

President's Message- October 2020

When I joined the Board in 2014, I had no plan for how long I would serve nor any particular agenda. The association had been well run since homeowners took responsibility, and I wanted to support that activity. Now six years later, it is time to move on. The Board members with whom I have served were devoted and hardworking individuals, and I appreciate their support. Now I am looking forward to working with the continuing and new board members to support the lifestyle and image that permeates Birkdale.

This summer has been one we will never forget, and it continues to be challenging. Many residents are facing health, job, and social issues dealing with the pandemic; and our students, parents, and teachers are facing the new environment with great intensity.

Thank you for your support over the years.

Earl Bishop
President, Birkdale Community Association



Annual Meeting – October 1, 2020
6:00 PM
Birkdale Golf Club, 8511 Royal Birkdale Drive, Chesterfield, VA 23832


I. Welcome and Call to Order (Earl Bishop – President)

II. Quorum Certification (Lee Ann King, ACS West, INC.)

III. Proof of Notice of Meeting

IV. Reading and Approval of Minutes of Last (Betsy Martello, Secretary)
Annual Meeting, October 3, 2019

V. Nominations
A. Introduction of Candidates

• Ron Buchanan
• Susan Lipp
• Joey Trapani

B. Nominations from the Floor

VI. Collection of Ballots

VII. Reports
A. President’s Report (Earl Bishop, President)
B. Treasurer’s Financial Report (Betsy Martello, Treasurer)
C. Manager’s Report (Lee Ann King)

VIII. Unfinished Business

IX. New Business

X. Voting Results

XI. Member Voice

XII. Adjournment

Note: Because the Annual Meeting is not a working session of the Board, Please note that complaints and problems cannot be resolved at the meeting. So that we may maintain a positive image of our community, complaints and problems should instead be directed to the Board or management any other day of the year so that we will have time to research the issue, discuss it as a Board, and respond to you. Thank you.


Treasurer's Report

October 1, 2020


Your October 1st assessment is due.

As of September 15, 2020, there are 6 homeowner accounts that reflect shortages; that means that either the amount paid was incorrect or late fees were not paid. Ten accounts received final notices; if not paid promptly, these accounts will be sent to collections.

If you have questions regarding your account, please contact Lee Ann King, Birkdale’s Community Manager at ACS West, Inc., at 804-282-7451, or email her: admin@acswest.org

Your Birkdale Community Association Board sincerely appreciates homeowners who pay their assessments in a timely way. Birkdale’s annual assessment continues to be the same as in past years; $101 per quarter or $404 per year.


The BCA Board recognizes that we continue to experience an unusual situation with Covid-19. The BCA Board adopted the recommendations of Community Associations Institute, a national organization supporting community associations. At their September 10,2020 meeting the BCA Board voted to continue to follow these guidelines that mirror both state and federal regulations.

1. The fourth quarterly payment is due on October 1, 2020.
2. Residents experiencing financial difficulty due to Covid-19, should immediately contact the association manager identified below to discuss a payment plan.
3. Late fees and penalties will not be assessed if such notice is given and a payment plan is agreed to.
1. The fourth quarterly payment is due on October 1, 2020.
2. Residents experiencing financial difficulty due to Covid-19, should immediately contact the association manager identified below to discuss a payment plan.
3. Late fees and penalties will not be assessed if such notice is given and a payment plan is agreed to.

If you are unable to pay your assessment on time because of a COVID-19 issue, it is your responsibility to notify ACS West, Inc. to work out a payment plan.

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or admin@acswest.org


There are several options for paying your assessment. Assessments are due on the 1st day of each quarter: January, April, July, and October. Owners can mail a check to ACS West, Inc. at the address above. Some residents pay online through their banks while others use an electronic assessment payment outlined in your coupon book. Remember, some methods of payment add service fees. Please allow adequate time to ensure that your payment is not late.


Birkdale’s Collection Policy was adopted February 7, 2018 and became effective April 1, 2018.

If quarterly assessments are not paid, ACS West, Inc. sends out reminder notices to owners. However, if their efforts are not successful, the BCA Board has authorized Equity Experts to file liens and other legal actions, including foreclosures, in the Chesterfield County Courts.

Currently Equity Experts is following 18 accounts. Once an account has been referred to Equity Experts, owners must deal with the collection agency, not individual Board Members nor ACS West, Inc., our Community Manager.

Delinquent homeowners pay all collection fees. These charges can be substantial since the collection agency bills for each contact, service and procedure. There is NO CHARGE, however, to our association. Since Equity Experts became Birkdale’s Collection Agency in November 2016, they have collected nearly $44,000 in delinquent assessments. Currently Birkdale’s delinquent accounts total $31,400.


During the past 4 years, it has been a pleasure to serve as a Board Member, Treasurer and Secretary of our Birkdale Community Association. My term ends on October 1st when owners will elect two new board members. Thank you for your support, interest, and amazing volunteer efforts which are crucial to maintaining Birkdale—a special, caring community.

Betsy Martello

balance sheet oct
income oct budget

ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST


Thank you!


News from the Architectural Review Committee


I would like to thank our outgoing President, Earl Bishop; Secretary, Betty Martello; and Board Member, Dave Craig for their hard work throughout the last two years. It is because of these members that our community has continued to thrive.

The Birkdale Board still has a few general areas of concern. The first is that our residential lawns need to be cut more often due to the abundance of rain last month. Please note that the sides and back of the lawn need to be cut.....not just the front portion. The second concern of the Board is the amount of mildew build up on several homes. The build up has been noticed on the sides of the homes that is opposite the direction of the sun. This mildew can be removed through power washing the siding. Thanks to everyone for their help in keeping our community looking its best.

Applications submitted to ARC for approval:

14242 Spyglass Hill Circle - Enclose Screened Porch
14349 Old Bond Street - Fence
14248 Spyglass Hill Circle - Fence
8305 Houghton Place - Fence
13812 Spyglass Hill Circle - Fence

Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email bisenberg@sign-crafters.com


You may contact resident Rich McGinness - The Mailbox Guy- who will assist you with mailbox maintenance.

Rich McGuinness at Themailboxguy@yahoo.com or call 919-621-9983


Landscape and Lighting

▪  NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
▪ Do not park on the green spaces in Birkdale.
▪ NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.
NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
Do not park on the green spaces in Birkdale.
NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.


If residents observe a problem with a gas light such as no light at night, please call Nick Martello at 804-739-7487.


Time to Curl up with a Great Book

The new Avalon libraries are stocked and ready for use. We have a beautiful new Children’s library with books for children ages 6 months to pre-teens. Our young adult and adult library have a wide selection of books ready to enjoy on these chilly fall evenings.

To keep the gazebo clean for all, Please TAKE YOUR TRASH home with you. That includes your dog poop bags!

I want to thank the many volunteers who helped with this project. Thanks to Connie and Rich (The Mailbox Guy) McGuinness for designing, building, and painting the new boxes. Thanks to Sonny Shacklock from Safeguard Exteriors for putting on the new, sturdy roofs. Thanks to Natalie, Cora, and Lisa for arranging the books in our new library.

Enjoy this great treasure in Birkdale!

Violet Martin

Avalon Kids Library 2020 1
Avalon Teen and Adult Library 2020 2

Covenants Committee

The follow-up to the Annual Inspection has been ongoing as several corrections are still outstanding and will continue to be monitored or managed. Many residents seem to be unaware of the governing documents of the association, especially the Architectural Standards and Guidelines. These documents are presented as part of the home purchase and are binding requirements in any HOA. Adherence to these standards is important in a community, and the Covenants Committee will enforce them. The documents are available online at www.birkdaleonline.com.

A volunteer is needed to head this important committee. If you would like more information or are interested in helping out, please contact Earl Bishop at 639-5915, earlbishop8313@gmail.com

Jensen oct dog

Birkdale's Pet of the Month

Meet Jensen - a nine year old mixed terrier who resides at 8704 Royal Birkdale Drive. Jensen was adopted by John and Sue Piper about 8 years ago from a shelter in Fort Pierce Florida. He was found walking along I-95 near Miami. This lucky pup enjoys Virginia and Birkdale very much.

Send us a photo of your pet to appear as next month's Pet of the month
email to:
Subject line- Pet of the Month


Birkdale's Semi- Annual Yard Sale THIS SATURDAY- October 3rd from 8-12 pm

Saturday, October 3rd is Birkdale's Semi-Annual Fall Yard Sale. It's not too late to join the fun! After all this at home time we've probably realized we have way too much stuff! Now is the time to purge! Clean out those closets, garages and attics!

A Good Will truck will be available for any leftovers at Spring Run Elementary School from 10-2pm. Collington will also be hosting their Fall Yard Sale this weekend, so together we will draw more traffic. Advertising will be placed in local media.

christmas wreaths

Holiday Decorations- Volunteer Still Needed

Are you willing to lead the Holiday Decorations project for Birkdale? It involves organizing other volunteers to hang the wreaths on signposts after Thanksgiving and then to remove them after January 1st. This is the perfect opportunity for Birkdale resident(s) to help with an effort that does not take too much time from your busy schedules. Thanks for considering this volunteer opportunity!

Questions? Contact Betsy Martello, 804—739-7487 or betsy@martellofamily.com


Virtual School vs In Person Learning?

All students in Chesterfield started the year virtually this fall. The main learning curve was adjusting to the new technology. Just as students begin to get settled into a routine parents now have the option to make a change. Starting Oct 12th, students in K-3 have the option to continue with the virtual instruction 5 days a week (but perhaps a new teacher) or go back to in person learning 2 days per week with their current classroom teacher and independent learning 3 days per week at home.

Students in 3-5 and middle schools will be brought back at later dates when approved by the school board. For all the details, please visit the county website at https://mychesterfieldschools.com/

Continue to be aware as you drive through the neighborhood as students will be out and about throughout the day taking required activity breaks. As always please slow down when driving through the neighborhood in the evenings as children will be out riding bikes and playing. Please avoid parking in the streets as it blocks the view and affects the safety of everyone. Oct 16th is no longer an early release day,

Here is the 2020-2021 School Calendar.

2021 calendar
chesterfield county 2021 2

Neighborhood Watch


Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or speeding@chesterfield.gov



October 1- Annual Meeting

October 3- Semi-Annual Yard Sale 8-12 am

November 5- Board Meeting


Please Serve on our Committees


Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!



Fall is a Great Time to Spuce up Your Yard

While many consider late fall and winter as a time to stay indoors, it's important to help our trees and landscape before hibernation begins.

By completing some simple maintenance steps now, you will be able to enjoy your landscape even more when things warm up. Here are some recommendations by Davey Tree.
Davey Arborist Advice

1) Deep-root fertilization. With a deep-root application of a slow-release fertilizer, your trees and shrubs will be stronger going into the cold months ahead. They will be less susceptible to damage from diseases, insects and stressful weather. Plus, you’ll be treated to better blooming and enhanced vitality next spring!

2) Pruning. Pruning maintains tree health and form by eliminating decaying, diseased or dead branches, and properly shaping them ensures healthy, attractive growth. It is best to prune during dormant season because it's easier to identify branches that need removed; future buds and new growth won't be affected; and it helps some species avoid inadvertent transmission of wilt diseases. In addition, properly pruned trees are stronger to combat severe weather.

3) Watering. Although summer is over, drought stress may still be affecting your trees. It is important to continue properly watering your trees. Roots will continue to grow even as soil temperatures drop into the 30s. For evergreens, it may be necessary to water during drought as leaves continue to lose moisture during winter.

4) Leaf removal. Wet leaves on a turf area during winter can kill the turf. Rake leaves or mulch them with a mower so they break down and can help return nutrients to the soil more quickly. residential landscape services mulch and bed maintenance

5) Mulch. Fall is a good time to lay mulch to help limit weeds from appearing in plant or tree beds in early spring. But be sure not to overdo it: a 2- to 4-inch mulch layer is recommended to reduce weed germination and insulate the soil.

6) Planting. Late fall and winter are great times to plant a tree. But it's important to consider several factors, including whether the space is right for when the tree is full grown, the soil is ideal for helping the tree thrive, and the temperature extremes aren't too much for the tree to handle. Learn more with these guidelines.

7) Tree and property inspection. This is a perfect time for a thorough landscape inspection because plant structures can be clearly viewed, allowing for easy identification of potential problems. Key things to look for include:
Potential safety hazards,
Signs of pest and disease,
Indicators of your plants or trees needing nutrients or water.

A professional arborist can help you prioritize tasks and create a plan while considering the safety of your family and property, the health of the tree, and your landscape goals.


We are alway looking for residents willing to lend their time and talents to help make Birkdale the community we are all proud to live in. We are grateful to the many kind folks in Birkdale willing to help with committees and social activities, and serving on the Board of Directors. It takes many hands to successfully execute the duties of our Birkdale Community Association for the benefit of all the residents of our 657 homes.



Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915, earlbishop8313@gmail.com
* Doug Craig, Vice President, 639-1439, cckcraig@aol.com
* Betsy Martello, Secretary/Treasurer, 739-7487, betsy@martellofamily.com
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405, clkem5@comcast.net
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365, newsletter@birkdaleonline.com
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---
* Swim Team—Joy Blocher, email: collingtonswimteam@gmail.com
* Birkdale Golf Course Clubhouse, 739-8800, www.acumengolf.com
* Birkdale Golf/Swim Membership, hospitality@acumengolf.com


Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at classifieds@birkdaleonline.com. Resident rates start as low as $15/month.

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