Feb 2020
 
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Happy Valentine's Day Birkdale!

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President's Message- February 2020

The new year has begun on a very positive note as we continue some of the changes we began in 2019.

Board Meeting – The Board of Directors Meeting will be February 6, 2020, at 6:00 PM at the Birkdale Golf Club Clubhouse. The proposed agenda is included in this Bulletin.

Avalon Gazebo – The gazebo has become a very popular feature which apparently was much overdue. With the little library, it is visited by many adults and youth. It has been reported that there may be some traffic issues in this area from bikes, scooters or skateboards and vehicles driving in the area. Everyone involved needs to be aware of this area.

Street Light Replacement – The replacement of the gas street lights has been completed. The new lights are solar-powered and virtually maintenance-free. This is new technology and does have a few problems in transition, but the supplier is supporting us well. We expect to enjoy these lights as well as the cost savings for years to come.

Storage Building – The shed which has been built within the community has been a great benefit for managing some of our activities.

Semi-Annual (MAY) Yard Sale – The Yard Sale has been scheduled for May 9th this year. For many years, the yard sale was the first weekend in May and was supported by having a Goodwill truck at the clubhouse. A few years ago, we were able to secure the Goodwill truck again but at Spring Run Elementary School. Coincident with this was a competition with other schools to produce funds for the PTA. This year, for the PTA/school competition the Goodwill truck will be at the school on May 9th. Thus, the Yard Sale was rescheduled.

Landscape Management – Birkdale has changed our landscape management company. The new company is Nature’s Way, a local company.

Collections - A homeowners association is really a cooperative association (without the ownership component) which depends on collecting of assessments in order for the management to fulfill its function. In the past year, we have taken steps to ensure that we are performing our duties to collect quarterly dues in a timely manner. We are pleased to see this performance improving, and we do regret having to undertake some severe collection activity. We remind everyone that the quarterly assessments are due in January, April, July, and October. Late payments receive a few reminders before being sent to the collection agency. If you experience a problem with your payment, please contact our managers to let us know. We can work with you. Ignoring the notices is not a good idea.

Annual Inspections – Annual Inspections will be done in May and June. I am pleased to see some mailboxes already being addressed. Landscaping which was damaged by last year’s severe weather will be a challenge for all of us.

LET’S LOOK FORWARD TO A GREAT YEAR.

Earl Bishop
Association President

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Treasurer's Report

February, 2020

ASSESSMENTS

Your Birkdale Community Association Board sincerely appreciates homeowners who pay their assessments in a timely way. Birkdale’s annual assessment continues to be the same as in past years; $101 per quarter or $404 per year. Have you paid your first 2020 assessment installment due January 1st?

COUPON BOOKS

Did you receive your 2020 coupon book from our community manager, ACS West, Inc.? If you didn’t receive your booklet, please contact Lee Ann King, Birkdale’s Community Manager.

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or admin@acswest.org

PAYMENT OPTIONS

There are several options for paying your assessment. Owners can mail a check to ACS West, Inc. at the address above. Some residents pay online through their banks while others use an electronic assessment payment outlined in your coupon book. Remember, some methods of payment add service fees. Since assessments are due on the 1st day of each quarter, please allow adequate time to ensure that your payment is not late.

DELINQUENT ACCOUNTS

If you have not paid your quarterly assessment, ACS West, Inc. will send out notices which will indicate additional fees for late payments. Our community manager follows the BCA adopted policy for Collections, adopted February 7, 2018, effective April 1, 2018. The Collections Policy is available at www.birkdaleonline.com, under Governing Documents.

COLLECTION AGENCY

If a homeowner does not pay assessments after ACS West, Inc. has issued reminders, the delinquent account is referred to Equity Experts. This company, Birkdale Community Association’s collection agency since November 2016, currently is dealing with 21 delinquent accounts. Equity Experts contacts homeowners and makes efforts to bring accounts current. However, if their efforts are not successful, BCA Board has authorized Equity Experts to file liens and other legal actions, including foreclosures.

Once an account has been referred to our collection agency, Equity Experts, owners must deal with the collection agency, not individual Board Members nor ACS West, our Community Manager.

Delinquent homeowners pay all collection fees. These charges can be substantial since the collection agency bills for each contact, service and procedure. There is NO CHARGE, however, to our association.

IS YOUR BILLING ADDRESS CORRECT?

Is your address correct for receiving your bill from the Birkdale Community Association? Some residents have stated that they have not received notices regarding their delinquent accounts. It is the responsibility of each owner to notify ACS West, Inc. if there is a change in his billing address or any name change on the account.

QUESTIONS?
Contact Betsy Martello, Treasurer, 804-739-7487, or, betsy@martellofamily.com

QUESTIONS?
Contact Betsy Martello, Treasurer, 804-739-7487, or, betsy@martellofamily.com

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Feb 2020
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Board Meeting Agenda - February 6, 2020

BIRKDALE COMMUNITY ASSOCIATION

BOARD OF DIRECTORS’ MEETING

February 6, 2020 at 6:00 pm
Birkdale Golf Club, 8511 Royal Birkdale Drive, Chesterfield, VA 23832

I. WELCOME AND CALL TO ORDER (Earl Bishop - President)
II. ROLL CALL AND QUORUM STATUS (Betsy Martello – Secretary)
III. APPROVAL OF AGENDA (Earl Bishop – President)
IV. SET ADJOURNMENT TIME (Earl Bishop – President)
V. APPROVAL OF MINUTES

a. BCA Board Meeting, November 19, 2019
b. Telephonic/electronic vote regarding 2020 Budget Corrections, November 21, 2019

VI. MEMBER VOICE*

VII. REPORTS

a. President (Earl Bishop) f. Grounds Committee (Wayne Bass)
b. Treasurer (Betsy Martello g. Lake Committee (Derek Evans)
c. Management (Lee Ann King) h. Social Committee
d. ARC (Lee Kemmet) i. Communications (Cynthia Steiner)
e. Covenants Committee (Earl Bishop)
VIII. OLD BUSINESS

a. Recommendations for changes to ARC Architectural Standards and Guidelines

IX. NEW BUSINESS

b. Approval of 2020 calendar
c. Reserve Study Update

X. EXECUTIVE SESSON
(The purpose of the Executive Session is to discuss legal issues).

XI. ADJOURNMENT

UPCOMING EVENTS

May 9, 2020 Semi-Annual Yard Sale, 8-12 noon
May 7, 2020 BCA Board Meeting, 6 pm, Birkdale Golf Club

*Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate.

Approved Board Minutes can be found online at our website
www.birkdaleonline.com

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ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST

REMINDER: NEXT QUARTERLY ASSESSMENTS ARE DUE March 1ST.

Thank you!

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News from the Architectural Review Committee

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The ARC committee hope that all in Birkdale had a Happy New Year and are preparing to tackle all your Spring projects.

When completing your approved projects that were sent to ARC, will you please help the committee by notifying us after the project is completed for final inspection. This will help in putting the request in the completed “finished” files.

Another area of concern is Holiday decorations that are left on the lawn for a longer then a normal time. These items should be removed no later than 14 days after the observed holiday. Thank you for keeping this in mind.

Applications submitted to ARC for approval:
14505 Leamington Drive - Shed
14518 Spyglass Hill Circle - Landscape (remove several trees)
9201 Mission Hills Lane - Landscape (remove tree in front lawn)
14500 Spyglass Hill Circle - Fence

Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email bisenberg@sign-crafters.com

OR

You may contact residents Larry Marko or Rich McGinness who will both assist you with maibox maintenance.

▪ Larry Marko at Larry@mailboxman.org or call 804-399-6013.
▪ Rich McGinness Themailboxguy@yahoo.com or call 919-621-9983
Larry Marko at Larry@mailboxman.org or call 804-399-6013.
Rich McGinness Themailboxguy@yahoo.com or call 919-621-9983
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HOW TO FILE ASSOCIATION COMPLAINTS

Every resident can be the eyes and ears of the association and the county for many purposes and for the benefit of all. The Association, through the Board of Directors and the Covenants Committee, has the authority to enforce the standards to which we all agreed when purchasing property in Birkdale. These standards and rules may be in the Declarations, Bylaws, Articles of Incorporation, or Architectural Standards and Guidelines. Although there is a recommended form for the submission of a complaint or comment, it can also be done by sending an email to webmaster@birkdaleonline.com. Replies are generally not issued.

HOW TO FILE COUNTY/VDOT COMPLAINTS

Birkdale is a planned community that has a certain authority and responsibility. However, an even greater authority rests with Chesterfield County or Virginia Department of Transportation.

The Chesterfield Department of Community Enhancement’s mission is “Improve the value, quality, and attractiveness of Chesterfield County”. Details of these standards and a complaint form are on their webpage. Access these in this order: www.chesterfield.gov, My Community, Community Enhancement; File a Complaint. Complaint categories are Animals, Business, Code Enforcement, Housing, Litter, and Vehicles. Be aware that issues of personal concern may not be a violation of the county code.

The Virginia Department of Transportation is responsible for the roads in Birkdale including maintenance and snow removal. The VDOT website for reporting problems or filing comments is www.virginiadot.org Regulations concerning Birkdale roads are part of the Chesterfield Code of Ordinances; some are parking regulations and others may be in zoning.

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ARC Document under Revision

ARCHITECTURAL STANDARDS AND GUIDELINES REVISION
The Birkdale Architectural Standards and Guidelines were last revised in 2015 and changes are being considered. Recommendations from all homeowners are being solicited. The existing Guidelines are available on the website www.birkdaleonline.com and here is a link to the proposed changes: http://bit.ly/2sZ6WWi
If you would like to make comments, please send an email to newsletter@birkdaleonline.com and they will be shared with the board of directors.

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Landscape

▪  NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
▪ Do not park on the green spaces in Birkdale.
▪ NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.
NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
Do not park on the green spaces in Birkdale.
NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.

New Solar Lighting is Installed

If residents observe a problem with a solar light such as no light at night, please call Nick Martello at 804-739-7487.

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Covenants Committee


The Covenants Committee continues to observe potential violations in the community and take actions as necessary. We will be planning the annual inspection soon. The actions of the committee are not intended to be punitive but to protect the home values of the entire community.

All the standards are in the Covenants, specifically the Single-Family Protections and the ARC Standards and Guidelines. If you are not aware of or familiar with these documents to which you agreed when purchasing a home in Birkdale, please consult the website www.birkdaleonline.com.

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Ask the Board

Do you have questions about specific covenants or projects taking place in Birkdale? Do you want to know how to volunteer your time? Email newsletter@birkdaleonline.com and your questions will be addressed to the board members.

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speake up

Community Support is Needed for Chesterfield County Schools

Whether you have a child in school, will have a child in school, or have grown children, the quality of education Chesterfield Schools provides affects us all. Neighborhoods with strong school systems have better property values and better resale opportunities.

Chesterfield County has not increased our per-pupil allowance since 1995! That is 25 years! We have one of the lowest per-pupil allowances in the country. Although we are doing great things with limited resources, cracks are beginning to show, that need to be addressed. Scores are slipping, teachers are leaving and our aging buildings need more TLC.

Henrico County’s per-pupil expenditure is $436 more than Chesterfield’s, according to the latest Virginia Department of Education report available that compares this data. With 61,000-plus students, that $436/student increase is equal to near $27 million in additional funding. Such an infusion of financial support would allow Chesterfield Schools to meet state mandates and local expectations.

Please become engaged in the discussion about our school's future. Attend one of the upcoming meetings and voice your support for funding education in Chesterfield.

• Feb. 3 from 6:30-8 p.m.: Matoaca District community meeting at Cosby High School, located at 14300 Fox Club Parkway
• Feb. 5 from 6:30-8 p.m.: Matoaca District community meeting at Matoaca High School, located at 17700 Longhouse Lane
• Feb. 6 from 6:30-8 p.m.: Midlothian District community meeting at Davis Elementary School, located at 415 S. Providence Road
• Feb. 10 from 6:30-8 p.m.: Midlothian District community meeting at Midlothian Middle School, located at 13501 Midlothian Turnpike
• Feb. 11 at 6:30 p.m.: School Board public hearing at the Public Meeting Room, located at 10001 Iron Bridge Road

Please let your voice be heard in support of the 2020-2021 School Budget. For more information about the 2020-2021 Budget visit

https://mychesterfieldschools.com/budget/fy-2021-budget-proposal/

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Neighborhood Watch

ChesterfieldPolice2014Insignia

Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or speeding@chesterfield.gov

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The Pets of Birkdale

If you would like to send us a picture of your pets we will feature them in next month's edition. Email to newsletter@birkdlaeonline.com

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2020 BIRKDALE COMMUNITY ASSOCIATION CALENDAR

February 6, 2020 -Board meeting at the Birkdale Golf Club- 6 pm

May 7 - Board Meeting Birkdale Golf Club at 6 pm

May 9- Semi-Annual Yard Sale with Goodwill Truck at Spring Run Elementary

August 6- Board Meeting

September 10- Board Budget Meeting

October 1- Annual Meeting

October 3- Semi-Annual Yard Sale

October 11- (Tentative) Fall Festival

November 19- Board Meeting

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Consider volunteering for a neighborhood Committee

Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!

newsletter@birkdaleonline.com

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We are alway looking for residents willing to lend their time and talents to help make Birkdale the community we are all proud to live in. We are grateful to the many kind folks in Birkdale willing to help with committees and social activities, and serving on the Board of Directors. It takes many hands to successfully execute the duties of our Birkdale Community Association for the benefit of all the residents of our 657 homes.

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Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915, earlbishop8313@gmail.com
* Doug Craig, Vice President, 639-1439, cckcraig@aol.com
* Betsy Martello, Secretary/Treasurer, 739-7487, betsy@martellofamily.com
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail: admin@acswest.org

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405, clkem5@comcast.net
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365, newsletter@birkdaleonline.com
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---Derek Evans 804-400-2295, husker19642002@yahoo.com
* Swim Team—Joy Blocher, email: collingtonswimteam@gmail.com
* Birkdale Golf Course Clubhouse, 739-8800, www.acumengolf.com
* Birkdale Golf/Swim Membership, hospitality@acumengolf.com

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Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Spring is just around the corner. Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at classifieds@birkdaleonline.com. or text 804-852-3365. Resident rates start as low as $15/month.

 
 
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