Nov 2020

President's Message- November 2020

I truly enjoy this time of year regardless whether it might be called “Autumn” or “Fall.” To me, it represents a transition from the extremes endured during the past year to anticipation of what may come in the next. We are leaving behind temperatures approaching 100 degrees and droughts alternating with excessive rains. We are swapping out hot-weather clothes for cold-weather apparel. We are seeing our plants grow dormant in preparation for the next year’s growth.

Similarly, the Birkdale community is in transition. At the Annual Meeting on October 1st, the Board of Directors bid good-bye to Earl Bishop and Betsy Martello, who stepped down at the end of their terms, and we thank them both for their service. At the same meeting, the attending home owners elected Ron Buchanan and Susan Lipp as replacements. The Board still has one vacancy resulting from a mid-term resignation, which we hope to fill through appointment soon; any resident interested in serving during that one-year term should contact the President immediately.

Our residents are also changing. During the six-week period of September through mid-October, our Community Manager distributed 17 disclosure documents for new owners, and we have another half-dozen homes currently for sale. If you are aware of these new residents, please welcome them to Birkdale and ask them to become active neighbors.

The physical state of our community is also changing. Since early summer, the air has resounded with the hammering of new roofs being installed; many of us have witnessed the new home being built on Royal Birkdale; we have witnessed efforts by our landscaping contractor to refurbish and replenish plants throughout our grounds; and we have seen new exit signs installed at our major entrances.

We have also endured changes in our lifestyles as a result of the Covid pandemic. Face masks, self-quarantines, home-schooling, canceled events, and social distancing have become common practices for us. We can only hope for some medical and social relief in the next year.

And, looming immediately ahead of us is Election Day as we select local and national leaders. Regardless of your political leanings, vote! We have only a few obligations as citizens, but they are essential.

Lastly, as we approach the year-ending holidays, whatever our backgrounds and faiths and whatever we may encounter on the other side of this transition, I wish everyone those three things we most need—peace, health, and good will.

Ron Buchanan
President, Birkdale Community Association




November 5, 2020 6:00pm

Birkdale Golf Club, 8511 Royal Birkdale Drive, Chesterfield, VA 23832

1. Welcome & Call to Order
2. Roll Call & Quorom Status
3. Approval of Agenda
4. Set Adjournment Time
5. Approval of prior meeting Minutes
6. Election of Officers – finalization 6.1. President – Ron Buchanan 6.2. Vice President – Wayne Bass 6.3. Secretary/Treasurer – Susan Lipp 6.4. Director at Large – Lee Kemmet 6.5. Director at Large – (open)
7. Member Voice*
8. Reports 8.1. President (Ron Buchanan) 8.2. Secretary/Treasurer (Susan Lipp) 8.3. ARC (Lee Kemmet) 8.4. Covenants Committee (Earl Bishop) 8.5. Grounds Committee (Wayne Bass) 8.6. Communications (Cynthia Steiner)
9. Old Business
10. New Business & Upcoming Events 10.1. 2021 Meeting Calendar - proposed
11. Executive Session 11.1. Discussion & clarification of role responsibilities
12. Adjournment
1. Welcome & Call to Order
2. Roll Call & Quorom Status
3. Approval of Agenda
4. Set Adjournment Time
5. Approval of prior meeting Minutes
6. Election of Officers – finalization 6.1. President – Ron Buchanan 6.2. Vice President – Wayne Bass 6.3. Secretary/Treasurer – Susan Lipp 6.4. Director at Large – Lee Kemmet 6.5. Director at Large – (open)
7. Member Voice*
8. Reports 8.1. President (Ron Buchanan) 8.2. Secretary/Treasurer (Susan Lipp) 8.3. ARC (Lee Kemmet) 8.4. Covenants Committee (Earl Bishop) 8.5. Grounds Committee (Wayne Bass) 8.6. Communications (Cynthia Steiner)
9. Old Business
10. New Business & Upcoming Events 10.1. 2021 Meeting Calendar - proposed
11. Executive Session 11.1. Discussion & clarification of role responsibilities
12. Adjournment

*Audience members are encouraged to address the BCA Board with any unaddressed issues or concerns. However, please be aware responses may come at a later date with issues requiring research or discussion, and the Board reserves the right to limit time allotted to this portion of each BCA meeting.


Treasurer's Report

November 1, 2020


Last of the year 4th quarter assessments were due October 1, 2020. We thank 84% of our neighbors who paid on time. Please pay any outstanding 4th quarter assessments in full as soon as possible to avoid late fees, penalties or collections.

As of October 26, 2020, overdue assessments (plus related late fees & penalties) totaled $33,789. Of this amount, 17 of our homeowners owed $22,433 with overdues exceeding 90 days, and resolution of these accounts are now in the hands of our contracted outside collection agency, Equity Experts, Inc.


Assessments are due quarterly on the first of each quarter: January 1, April 1, July 1 and October 1. Please note, the BCA Board has approved NO CHANGE to the 2021 assessment, which will remain $404/year or $101 per quarterly assessment.

Payment options include mailing checks to ACS West, Inc., auto paying through your bank, or making online payments via a coupon book. Please be aware, homeowners are responsible for all applicable bank and online transaction as well as processing fees. Also, please allow adequate processing time to ensure payments are received by future due dates.

Per Birkdale Collection Policy adopted in 2018, if quarterly assessments are not paid on time, ACS West, Inc. sends out reminder notices. If ACS West collection efforts fail, delinquent accounts are sent to our contracted outside collection agency, Equity Experts, Inc. Once an account is sent for outside collections, neither BCA Board Members nor ACS West can assist a homeowner in resolving outstanding assessments, and delinquent homeowners will be responsible for all collection fees which will include agency bills for contact, service, procedures and possibly court and legal fees. The Collections Policy is available at, under Governing Documents.


The BCA Board has adopted the recommendations of the Community Associations Institute, a national organization supporting community associations, and are following Commonwealth and Federal guidelines in determining how best to address community issues related to COVID-19.

The BCA Board recognizes COVID-19 situations may directly impact homeowners’ ability to pay assessments. If you are unable to pay your assessment on time and in full because of COVID-19 financial difficulties, it is your responsibility to pro-actively contact our Community Manager at ACS West, Inc. directly to work out a payment plan and avoid late fees and penalties.

Susan Lipp,
Treasurer, Birkdale Community Association

Capture b

ACS West is our Managing Agent

You may use your coupon book to send in your payment or set up quarterly payments through ACS West or your bank.
link to: ACS WEST

REMINDER: Next assessment is due January 1st.

Thank you!


News from the Architectural Review Committee


All is good in the Birkdale community.

We have only one major problem. People are having a hard time following the ARC guidelines. can simply go on to get the form that is needed for any request that you make. You can also find the Community Architectural Standards and Guidelines which must be followed in order to get your request approved in a timely matter.
Both Documents are linked below. Please follow these guidelines. Thank you for your cooperation.

Link to the ARC Guidelines
Link to the ARC application

Applications submitted to ARC for approval:

14407 Ashdale Way - Enclose the deck
8831 Pebble Beach Court - Replace bath room windows
9048 Spyglass Hill Turn - Replace front railing
8809 Merseyside Lane - Replace deck
8602 Royal Birkdale Drive - Playscape
9143 Stonecreek Club Place - Enclose the deck

Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email


You may contact resident Rich McGinness - The Mailbox Guy- who will assist you with mailbox maintenance.

Rich McGuinness at or call 919-621-9983


Landscape and Lighting

▪  NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
▪ Do not park on the green spaces in Birkdale.
▪ NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.
NO DUMPING-Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.
Do not park on the green spaces in Birkdale.
NO FIRES whatsoever. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.


If residents observe a problem with a gas light such as no light at night, please call Nick Martello at 804-739-7487.


Time to Curl up with a Great Book

The new Avalon libraries are stocked and ready for use. We have a beautiful new Children’s library with books for children ages 6 months to pre-teens. Our young adult and adult library have a wide selection of books ready to enjoy on these chilly fall evenings.

To keep the gazebo clean for all, Please TAKE YOUR TRASH home with you. That includes your dog poop bags!

I want to thank the many volunteers who helped with this project. Thanks to Connie and Rich (The Mailbox Guy) McGuinness for designing, building, and painting the new boxes. Thanks to Sonny Shacklock from Safeguard Exteriors for putting on the new, sturdy roofs. Thanks to Natalie, Cora, and Lisa for arranging the books in our new library.

Enjoy this great treasure in Birkdale!

Violet Martin

Avalon Kids Library 2020 1
Avalon Teen and Adult Library 2020 2

Covenants Committee


This will be the final report about the 2020 Annual Inspection. Responses were generally very good for the major violations reported. Several responses agreed with the inspection comments but indicated they were not able financially to address them now; primarily roof, significant exterior maintenance, or driveways. These have been noted for follow-up next year. One violation is involved in foreclosure and will be monitored as that progresses. The mailbox violations are generally being addressed by The Mailbox Guy who has a backlog of projects.

Many violations occur because the residents or renters are not aware of the Architectural Standards and Guidelines. This is one of the Governing Documents to which all residents agree when buying a home in Birkdale. Compliance with this document is important if Birkdale is to retain its reputation as a well- maintained community. The Standards are available on the website.

A volunteer is needed to head this important committee. If you would like more information or are interested in helping out, please contact Earl Bishop at 639-5915,


Birkdale's Pet of the Month

Would you like to see your pet featured in the December issue?

Send us a photo of your pet to appear as next month's Pet of the Month

email to:
Subject line- Pet of the Month

christmas wreaths

Holiday Decorations- Volunteers Needed Sunday November 29th

Thank you to Christine Nevel for Volunteering to organize the Holiday Decorations project for Birkdale.

The wreath hanging will take place on November 29th from 9:30am-11:30am. This is a great opportunity for high schoolers to earn volunteer hours for National Honor Society and other clubs. Please message me if you are able to help make our neighborhood look beautiful this coming Christmas season! Thank you in advance!

Christine Nevel


School is back in session for those who choose Hybrid

All students in Chesterfield elementary schools had the option of sending their child to school two days a week or remaining virtual until the end of January. The school board recently approved the return of middle school students. They will be returning on November 9th.

There is no school for students November 2nd or 3rd. These are teacher workdays. Thanksgiving break is November 26-28th.

For all the details regarding virtual or hybrid, please visit the county website at

Please continue to slow down when driving through the neighborhood as children will be out riding bikes and playing. Please avoid parking in the streets as it blocks the view and affects the safety of everyone.

Here is the 2020-2021 School Calendar.

2021 calendar
chesterfield county 2021 2

Neighborhood Watch


Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or



November 5- Board Meeting


Please Serve on our Committees


Want to participate on a committee? This is a great way to meet and work with neighbors for a common goal: helping our community. We are currently looking for Neighborhood Watch, Covenants and Social Committee chairs.

Please send a message to this newsletter with your interests or contact any Board member, and the BCA will gladly and willingly find a place to use your talents! Many thanks!


November Gardening Tips

In November, Virginia can see both moderate temperatures and some cool weather. Take full advantage of the moderate days. Your garden will appreciate the attention.

Bring in garden tools for the winter. Clean, sharpen, and oil them first.
Keep removing weeds. It is easier to see them now that the garden plants have died back. Now is a great time to get rid of some perennial weeds such as field horsetail.

Keep watering until the ground freezes (after which point water is blocked from getting down to your plants' roots). Pay particular attention to those trees and shrubs you just put in the ground this fall.

In zone 7, plant spring bulbs. Now is a great time to plant bulbs that will bloom in the spring and fill your beds with color.


We are alway looking for residents willing to lend their time and talents to help make Birkdale the community we are all proud to live in. We are grateful to the many kind folks in Birkdale willing to help with committees and social activities, and serving on the Board of Directors. It takes many hands to successfully execute the duties of our Birkdale Community Association for the benefit of all the residents of our 657 homes.


Community Contact List

The Birkdale Board Members
Ron Buchannan, President 804-740-4212
* Susan Lipp, Secretary /Treasurer 513-978-4708,
* Lee Kemmett, Member-at -Large, 804-739-6405,
* Wayne Bass, Member-at -Large, 639-0795
ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail:

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405,
* Covenants Committee--- a volunteer is needed to head this committee- Earl Bishop is currently serving as contact 639-5915,
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365,
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---
* Swim Team—Joy Blocher, email:
* Birkdale Golf Course Clubhouse, 739-8800,
* Birkdale Golf/Swim Membership,


Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at Resident rates start as low as $15/month.

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