May 2020

President's Message- May 2020


It’s hard for any of us to really describe our current situation. COVID-19 has brought all of us to a new sense of being. We can’t call it a new normal yet because it is still so abnormal. We are a very diverse community, and we have seen and heard wonderful stories of neighbors helping each other. We have experienced a new environment of parents and kids at home during the day. Birkdale is often referred to as predominately older people, but the young families in our community bring on a new vitality which is very heartening. I wish the best for everyone despite how this has affected you.

The present condition has caused the association to make changes of which you should be aware. The Board meeting scheduled for May 7, 2020, has been canceled. Watch for later information. The Yard Sale scheduled for May 9, 2020, is canceled. The next yard sale will be in October. The collection policy and assessing late fees and penalties is temporarily suspended. Members who may be experiencing an adverse effect of the Covid-19 situation should contact ACS West.

As Spring has come, the association is very active renewing our common areas. Many areas had dead shrubs or sparse coverage. Now we see much improvement; new plants were planted along Royal Birkdale Dr. at Old Bond, Houghton, Ashdale, and the parkway. Most islands and common areas in Avalon back to the dam have new mulch. This creates a great environment for us to enjoy.

Looking forward to June, the Covenants Committee is planning the annual inspection. It is encouraging to see the number of mailboxes being upgraded and the dead trees and shrubs being removed. Please proceed with these activities. Many mailbox posts are suffering from weed eater damage and need a touchup at ground level. I hope that the inspection will be a minor event for all of us. If anyone has a question about the standards, please email me.

Earl Bishop


Treasurer's Report


May 1, 2020


THANK YOU! Your Birkdale Community Association Board sincerely appreciates homeowners who pay their assessments in a timely way. Birkdale’s annual assessment continues to be the same as in past years; $101 per quarter or $404 per year. Your second quarterly payment was due April 1, 2020. Over 100 homeowners did NOT pay their assessment. Did you submit yours?


The BCA Board recognizes that we are in an unusual situation with the Covid-19 prevalent in our society. The Board has considered and adopted the recommendations of Community Associations Institute, a national organization supporting community associations such as ours. The adjustment to our collections policy is as follows:

Quarterly assessments that were due April 1, 2020, are still due.
Residents experiencing financial difficulty due to Covid-19 should immediately contact the association manager identified below to discuss a payment plan.
Late fees and penalties will not be assessed if such notice is given and a payment plan is agreed to.

If you are unable to pay your assessment on time because of a COVID-19 issue, it is your responsibility to notify ACS West, Inc. to work out a payment plan.

ACS West, Inc.
Lee Ann King, Birkdale’s Community Manager
1904 Byrd Avenue, Suite 100
Richmond, VA 23230
804-282-7451, or


There are several options for paying your assessment. Owners can mail a check to ACS West, Inc. at the address above. Some residents pay online through their banks while others use an electronic assessment payment outlined in your coupon book. Remember, some methods of payment add service fees. Please allow adequate time to ensure that your payment is not late.

Assessments are due on the 1st day of each quarter: January, April, July, and October.


If quarterly assessments are not paid, ACS West, Inc. sends out reminder notices to owners. However, if their efforts are not successful, the BCA Board has authorized Equity Experts to file liens and other legal actions, including foreclosures.

Once an account has been referred to Equity Experts, owners must deal with the collection agency, not individual Board Members nor ACS West, Inc., our Community Manager.

Delinquent homeowners pay all collection fees. These charges can be substantial since the collection agency bills for each contact, service, and procedure. There is NO CHARGE, however, to our association.

Since November 2016 when Equity Experts became Birkdale’s collection agency, they have dealt with 101 delinquent accounts and have collected over $40,000 for our community. Currently, Equity Experts are following 16 delinquent accounts.

Our current delinquency has increased to $36,610.95 and represents 13.8% of Birkdale’s annual budget. Your Board, ACS West, Inc., and Equity Experts continue to work diligently to resolve delinquencies. We need your help to reduce this deficit.


Contact Betsy Martello, Treasurer, 804-739-7487, or,

may financials1
may finacials 2
senior 2020a
senior 2020 2
senior 2020c
senior 2020d
senior 2020 5
Senior2020 6
senior 2020 7
senior 2020 8

News from the Architectural Review Committee


The weather has been up and down for the month of April with rain one day then sun and warm weather the next day. We have had a busy month with a larger amount of requests than normal. We hope the weather and the Coronavirus have not caused our homeowners any delays in getting their projects completed. Please continue to be safe as we work through this pandemic.

Applications submitted to ARC for approval:

9337 Mission Hills Lane - Landscape
9323 Mission Hills Lane - Deck
14301 Spyglass Hill Circle - Roof
8936 Sawgrass Place - Remove tree (front lawn)
8924 Sawgrass Place - Playscape
14515 Leamington Drive - New vinyl siding for house
9037 Spyglass Hill Turn - Deck
8519 Sunningdale Terrace - Exterior painting
13737 Spyglass Hill Circle - Deck
14306 Old Bond Street - Basketball goal
8543 Sunningdale Terrace - Shed
14307 Old Bond Street - Shed
Lee Kemmet
ARC Committee

Mailbox Maintenance

Mailbox maintenance is the homeowner’s responsibility, and the specific requirements are in the ARC Guidelines.

When painting your mailbox, Lowe’s on Hull Street has the equivalent paint color as Benjamin Moore which is Lowe's - Valspar, Quart, 372, Birkdale Vanilla Cookie, Exterior Satin, Duramax, 105-1, 107-1, 214-2.5.

For your metal mailbox, Cottage Red Benjamin Moore is available at Virginia Paint and can also be mixed at Lowes.

The Birkdale logo and numbers may be purchased from Sign Crafters Inc., Attn: Barbara Isenberg, 804-379-2004 or email


You may contact residents Larry Marko or Rich McGinness who will both assist you with maibox maintenance.

Larry Marko at or call 804-399-6013.
Rich McGuinness at or call 919-621-9983



We have a new locally owned landscape company called Nature's Way. They will be working on enhancing the entrances as this is the first thing people notice as they enter our neighborhood.

Please do not drag brush and clippings or debris into the common areas to include the area surrounding the power lines behind Royal Birkdale. Those areas belong to you and to me as property owners.

Do not park on the green spaces in Birkdale. Please use driveways and try to avoid street parking. When you are forced to park on the street, please do not park across from another vehicle. This limits the roadway and does not allow for emergency vehicles to pass through.

NO FIRES are allowed in the neighborhood. Fires require a permit from Chesterfield County. It is not appropriate to burn any vegetation in common areas and cause alarm to nearby homeowners.

If you have any problems or complaints regarding common areas, please call Wayne Bass at 804-639-0795.

New Solar Lighting is Installed

The last payment to Columbia Gas was made in December. We are looking forward to saving money each year.

If residents observe a problem with a solar light such as no light at night, please call Nick Martello at 804-739-7487.


Covenants Committee

The Covenants Committee’s primary function is to ensure that the standards described in the Architectural Standards and Guidelines are maintained. This is done by responding to complaints received from residents or driving through the neighborhood. This activity is sometimes derided but it is essential to protect the quality of the community.

The Architectural Standards and Guidelines were revised effective April 1, 2020. These guidelines address many issues such as fences, driveways, grass cutting, parking, storage buildings, trash collections, mailbox specifications, and much more. It also contains the procedure and form for requesting permission to make changes. Each homeowner should be very aware of this. It can be located on the website, or a printed copy can be requested.


Neighborhood Watch


Any suspicious activity should always be reported to the local police to investigate.

Bear and fox sightings should be reported to the Animal Control number.

Emergency 911 | Non-emergency 804-748-1251

Animal Control 748-1683

Traffic Hotline 804-318-8084 or

Layla- Rusty

The Pets of Birkdale

Meet The Brady's Pets- Sabastain the Bird and Layla and Rusty. They all have a lot of character and anyone who's been to our house knows all of them.

If you would like to send us a picture of your pets we will feature them in next month's edition. Email to



All Events prior to June 10th are canceled until further notice.
(May 7 - Board Meeting - canceled & May 9- Semi-Annual Yard Sale with Goodwill Truck at Spring Run Elementary- Canceled)

August 6- Board Meeting TBD

September 10- Board Budget Meeting

October 1- Annual Meeting

October 3- Semi-Annual Yard Sale

October 11- (Tentative) Fall Festival

November 5- Board Meeting


Community Contact List

The Birkdale Board Members
* Earl Bishop, President, 639-5915,
* Doug Craig, Vice President, 639-1439,
* Betsy Martello, Secretary/Treasurer, 739-7487,
* Wayne Bass, Member-at -Large, 639-0795
*ACS West, Community Manager, Lee Ann King 804-282-7451, fax 804-282-9590, E-mail:

Association Contact Names and Numbers
* ARC—Lee Kemmet, 739-6405,
* Covenants Committee--- a volunteer is needed to head this committee Earl Bishop is currently serving as contact
* Landscaping/Lighting—Wayne Bass, 639-0795; Nick Martello, 739-7487
* Newsletter—Cynthia Steiner, 804-852-3365,
* Social Committee—VACANT
* Neighborhood Watch--VACANT (Won't you please put your name here?)

Other Community Contact Names and Numbers
* Women’s Club—currently inactive
* Lake Committee---
* Swim Team—Joy Blocher, email:
* Birkdale Golf Course Clubhouse, 739-8800,
* Birkdale Golf/Swim Membership,


Support your Neighborhood and Local Businesses who Advertise in the Birkdale Classifieds

Spring is here. Do you need help with your yard and home projects? Time to contact the advertisers in this month's Classifieds to help tackle those chores. The Classifieds are filled with local businesses that offer services to make our lives easier. To view the current issue of the Birkdale Classifieds click the link below. This publication is printed and delivered to paper boxes of all Birkdale residents the first week of each month. If you would like to run an ad in the Birkdale Classifieds, contact Cynthia Steiner at or text 804-852-3365. Resident rates start as low as $15/month.

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